Business Administrator - Psychology Services - Directorate of Security - HMP Lowdham Grange (Ref:91492)

HMP Lowdham Grange sits within the Directorate of Security; it holds over 880 men convicted of a range of offences and accommodated across 14 wings and one Care and Separation Unit. The prison is currently going through a period of exciting change and development following its transition to HMPPS. This is a wonderful opportunity to become embedded as an administrator within our Psychology team, undertaking a wide variety of interesting and challenging tasks. The role will involve supporting the Psychology team to embed a range of initiatives within our department and the wider establishment and working collaboratively with administrative colleagues across our diverse estate.OverviewJob holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.This is a non operational role which may involve contact with prisoners depending on their area of work.This role has no line management responsibilities.CharacteristicsTypical tasks associated with this Group Profile include: Organise, produce and maintain accurate records for area of work Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment Complete monitoring returns for area of work Input requisitions on to the finance database and process requisitions for defined area of work Co-ordinate any awareness sessions for area of work Prepare paperwork for checking by manager, conducting initial checks as required Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required Collate information relating to relevant Service Delivery Indicators {SDI's) Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action pointsJob Descriptions relating to this Group ProfileThe job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions. Business Administrator : Activity Hub Business Administrator : Business Hub Business Administrator : Equality Business Administrator : Estates Business Administrator : Management Coordinator Business Administrator : Offender Management Hub Business Administrator : People Hub Business Administrator : Programmes Business Administrator : Psychology Business Administrator : Safe Decent and Secure Business Administrator : Safer Custody Business Administrator : Security Intelligence Collator Business Administrator : Substance Misuse and Drug Strategy Business Administrator : Healthcare Business Administrator : Observation, Categorisation and Allocation (OCA) Business Administrator : Establishment Television Systems Business Administrator: Mobilisation, Transition and Transformation Administration Support Business Administrator: Regional Admin support Wales Business Administrator: Regional Estates Team Business Administrator: Safe Decent and Secure Benchmark Business Administrator: Equality Benchmark Business Administrator: Safer Custody Benchmark Business Administrator: Resettlement Worker Benchmark Business Administrator: OMU Benchmark Business Administrator: Regional Admin Support (North East) Business Administrator: Regime DevelopmentEssential Skills/ Qualifications/ Accreditation/ RegistrationJob holders must complete specific training in their specialism once they take up post.An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh