DSTL Senior Personal Assistant

  • Civil Service
  • Full Time
  • Porton Down
Civil Service

Job Description

In this role you will: Proactively plan, organise and monitor the commitments of the Directors/Senior Managers, making best use of resources and opportunities (i.e. inbox management, diary management, visits / travel arrangements);

Act as a point of contact for the Directors/Senior Manager

Be an enabler for effective Executive/Directorate/Department meetings, including VIP visits, through the provision of professional administrative support with timely preparation of meeting documentation, accurate minute/sensitive minute taking, prompt circulation of actions;

Ensure that Executive/Directorate/Division information is accessible, accurate and controlled to meet Dstls information management policies;

Act as a point of contact for Executive/Directorate/Department communications, ensuring that the appropriate message is communicated to the right people in a controlled manner.ResponsibilitiesWe are looking for someone who has: Qualifications

Essential

Evidence of good standard of general education (e.g. GCSEs or equivalent including English and Mathematics at Grade C or above).

Appropriate qualification in business administration e.g. NVQ Level 3.

In the absence of a formal qualification, relevant experience will be considered (i.e. 2-3 years working in an administrative support environment).

ITQ Level 2 or equivalent IT proficiency qualification / experience.

Desirable

NVQ level 4 in Business Administration (or equivalent)

Stage II RSA (or equivalent) certificate in typing/word processing

City & Guilds Level 1 Certificate in Shorthand Speed 50-120 WPM or equivalent proficiency qualification/experience.

Skills

Essential

Competence in using Microsoft Office software products, specifically Word, Excel, PowerPoint and Outlook.

Good time management and the ability to prioritise competing demands.

Minute taking.

Desirable

Customer service skills.

Influencing skills.

Important Information Our work in defence, security and intelligence requires our employees to be British Citizens who are able to gain a high level of security clearance to understand the work you will undertake to protect us from any security threats. For this reason, we regret that only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years.

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