Information Governance Manager (Ref: 90351)

Job Title Information Governance ManagerJob Grade SEOReporting to Senior Planning & MI ManagerJob Location NationalContract Type Permanent Business Area MOJ Commercial & Contract Management DepartmentType of role Middle management Working pattern Flexible working, Full-timeNumber of Posts 1About MOJ Commercial & Contract Management DepartmentThe Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.The Ministry of Justice (MoJ) has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.The MoJ spends 7.5bn a year and manages over 1600 active contracts, all of which are sourced and managed by CCMD. We are running some of the most groundbreaking programmes such as Prison Reform and His Majestys Courts and Tribunal Service Reform. The scope of our contracts ranges from building, maintenance and the operation of Prisons, Courts and Young Offender establishments through to food for prison dogs. The directorate also buys and manages contracts for feeding up to 80,000 prisoners, the secure escorting of prisoners from numerous establishments based around the country and translation services.CCMD is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, data & business intelligence, supplier relationship and risk management teams who work across all areas.ScopePortfolio Area of businessThe post holder will assist the Head of Commercial Systems, Planning & MI alongside the Senior MI & Planning Manager driving forward the Information Governance agenda within the Commercial and Contract Management Directorate (CCMD). The role will focus on ensuring that we manage data responsibly, meeting our obligations under the MoJ Data Protection policy and developing systems of control for the storage of electronic commercial records. The post holder will provide advice, guidance and support to CCMD in all aspects of data governance. Reporting to the Senior MI & Planning Manager, this is a national post with occasional travel.Key ResponsibilitiesDevelop and implement an Information Governance Strategy for CCMDEstablish and maintain an Information Asset RegisterEstablish and own the Data Privacy Impact Assessment processEstablish and own the Data Sharing processEnsure that data is managed and retained according to the applicable policiesReview all storage repositories and form a recommendation for change to ensure information is stored and retained responsiblyIntegrate principles of Electronic Documents Records Management (EDRM) into Commercial systems, establishing structure and governance for commercial information assetsProvide high quality Data Governance advice in a busy and challenging environment, working in close partnership with staff at all levels of CCMDHorizon scanning to anticipate upcoming strategic or legislative change and ensure that CCMD can continue to meet its data governance obligationsCollate and analyse compliance statistics; highlighting issues, concerns and risks with recommendations for improvementSupport the design and delivery of new initiatives designed to promote responsible data governanceEstablish and maintain relationships with internal and external stakeholders and teams, which includes membership of various Data Protection related CommitteesBecome familiar with internal and external resources relating to data governanceAnalyse and understand performance relating to relevant KPIs and milestonesAct as the first point of contact for data governance enquiriesUndertake other tasks relating to data governance, and the broader Systems, Planning & MI TeamEstablish data stewardship across CCMD, driving continual improvement of data quality through data ownersWorking closely with Process Owners and Business Analysts to ensure there is a common understanding of data definitions and quality requirementsWill potentially include line manager responsibilitiesThe duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Person SpecificationWe are looking for an individual who understands data governance, is a self-starter, operates efficiently at pace and thrives in a challenging environment.Knowledge, skills and abilities we are looking for:Extensive knowledge and experience of establishing a robust approach to data governanceExtensive knowledge and experience of managing information assets in a policy driven environmentThe ability to develop and communicate a data governance strategyExperience in Electronic Document Record Management principles and the ability to deliver thoseAbility to think creatively, network and develop strong working relationships.Experienced at understanding, analysing and visualising data.Excellent written and verbal communication skills to suit a range of audiences including senior managers, and ability to address matters sensitively.Experience of developing and running engaging training sessions on the topic of data governanceAbility to manage own workload, working accurately and efficiently to fixed deadlines with minimal supervision, and to prioritise a range of competing demands while maintaining attention to detail.A willingness to acquire and maintain up-to-date knowledge of legislation and policies in relation to data governanceThe ability to self-start and to identify the optimal pathway to deliver change, in an otherwise busy environment with competing prioritiesMost importantly we are looking for someone with the right personal qualities enthusiasm, energy, proactivity, prepared to work under their own initiative and to be flexible and adaptable in a fast-paced environment.Application stage (Sifting)An initial sift will be performed against the following elements:CVStatement of Suitability (Max 250 words)