Job Description

We are looking for an Administrator to help provide support at Princess Anne Hospital

NHS Professionals run the temporary work placements bank for Southern Health NHS Foundation Trust, and we would love to hear from you!

Southern Health NHS Foundation Trust provide community health, specialist mental health and learning disability services for people across the south of England.

They cover Hampshire and one community service on the Isle of Wight.

They are one of the largest providers of these types of service in the UK, employing around 8,000 staff who work from over 150 sites, including community hospitals, health centres, inpatient units and social care services.

Does this sound like the place for you?

We have a new role for an Administratorat Princess Anne Hospital, Level F, Coxford Road, Southampton, SO16 5YA

Working hours: Thursday and Friday 9am-5pm

This is a band 3, the pay rate is £10.81 an hour


• To ensure quality secretarial / administration service is provided to the team.

• To type correspondence and relevant material as service needs demand from manuscript and audio.

• To be responsible for coordination of meetings, telephone enquiries, taking messages and minute taking.

• To deal with incoming and outgoing mail as required.

• To complete filing and photocopying as required.

• To be able to enter and retrieve information from spreadsheet databases.

• To take and process telephone enquiries and referrals from University Hospital Southampton NHS Foundation Trust (UHSFT) staff teams, General Practitioners, patients/clients, relatives, other hospitals and agencies.

• To organise and input out-patient appointments.

• To maintain accurate patient information and health records for patients referred to the team.

• To ensure integrated records are kept in good order and undertake filing as required to achieve this.

• To pull case notes from the record store / RiO.

• To be responsible for the ordering of supplies for the team in accordance with SFI (Standing Financial Instructions).

• To cover for other secretary in the team during absences.


• To provide secretarial and administrative support to Consultant Psychiatrists, Team Leader, Service Manager and Practitioners.

• To organise appointments and co-ordinate medical team clinic diaries / schedules on a daily basis.

• To reschedule appointments with patients over the phone.

• To provide support to the Educational Forum (ie. setting up rooms, equipment and photocopying).

• To send out emails.


• Develop administration systems to aid the smooth running of the team.

• Use a word processing package to produce letters, memorandums, notes, forms, reports and audio typing as required.

• To update electronic patient record systems (including RiO, eDocs and eCaMIS) as required (training will be provided).

• Ensure that any information required for statistical activity or audit purposes is collected and recorded in accordance with Trust policy.

• Keep records on database and produce statistics quarterly and/or as requested.

• Maintain team data collection using Excel (training provided).

• To have a working knowledge of changing out patients clinics as required (training provided).



• Receive supervision from Team Leader.

• Work within Trust guidelines set out in the inter-agency policy on confidentiality and the management of service user information.

• The post holder will in the course of his/her duties represent the team and is therefore expected to maintain a high standard of presentation and efficiency at all times.

• Flexible working may be required to meet the needs of the service.

• To participate in in-house training and attend mandatory training as required.

• To ensure that routine maintenance is actioned.

Do you have these skills?

IF YES … We look forward to hearing from you soon!

In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits:

  • Competitive Pay Rates - work this week, get paid next week!
  • First choice of placements at over 50 NHS Trusts in England
  • Dedicated consultants
  • Flexible working options
  • Free DBS and free training
  • Build holiday allowance
  • Support when you need it 24/7 365 days
  • Stakeholder pension scheme

Who are NHS Professionals?

NHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.

Working through the NHSP bank means Trusts don’t have to rely on expensive agencies. Right now, we have over 126,000 members registered on our bank from various roles, grades and specialities, saving the NHS over £70 million each year. This money is then reinvested back into the NHS.

Register today for various flexible working options and long-term placement opportunities.


Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.


For more information about this vacancy press the 'Apply For Job' button.

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Good luck with your application