HR Administrator

1. KEY RESULT AREAS HR Record-keeping To ensure accurate personnel records are kept, in both paper and electronic format, and updated on an ongoing basis, as information is received To assist in recording and tracking of key data regarding sickness absence, annual leave etc. To administer agreed processes for regular checking of information, e.g. professional registration checks, driving for work checks, and for periodic data cleansing, audit and file update checks To ensure that confidential information is kept securely and in line with the Data Protection Act 2018/GDPR and all other relevant legislation Recruitment, Selection and Onboarding To assist with any aspect of the recruitment and selection process as required, for both staff and volunteers To administer onboarding procedures for new members of the workforce (including staff, volunteers and student placements), including drafting job offer letters and preparing offer/starter packs, facilitating and processing compliance checks for new starters including acting as an officer for DBS checks, obtaining references, and checking right to work and identity documents Keeping the HR team and line managers informed of onboarding progress for new starters Track onboarding processes and issue reminders and relevant documents to ensure staff are inducted and reviewed at 3 and 6 months during the probationary period HR practice administration To administer procedures for staff and volunteer changes and leavers of the organisation, including providing references for current and former staff and volunteers, in accordance with Hospice policy To provide admin support as required to support HR practices, such as taking notes in meetings, and drafting and preparing documents To assist with admin requirements of the Hospices pension schemes and payroll, as required To act as a point of contact for the generalist HR team, taking enquiries and answering routine queries, referring to senior colleagues where necessary To assist in ensuring that all areas of HR meet the required standards for inspection by the Care Quality Commission (CQC) General admin support To record, implement and update Standard Operating Procedures (SOPS) for the HR team To provide general admin support within the HR team as required, including diary management, room booking, typing, photocopying, archiving, shredding confidential paperwork, data inputting etc. 2. KEY WORKING RELATIONSHIPS The HR Administrator will work as a member of the HR Team, and will also work closely with the Workforce Development Team. The HR Administrator will be a point of contact for HR queries for all Hospice managers, staff and volunteers. The HR Administrator will be required to liaise directly with external contacts such as payroll providers, jobseekers and recruitment services.

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