4 x Personal Assistant Counter Terrorist Check (CTC) Clearance

About the Government Legal Department

At Government Legal Department we have a vital, single-minded purpose: to help the Government govern well within the rule of law. This is complemented by our exciting vision to be an outstanding legal organisation, committed to the highest standards of service and professionalism and a brilliant place to work where we can all thrive and fulfill our potential.

Our work touches almost every aspect of public life. We are the largest provider of legal services across government, working on high profile matters.

Our respected professionals are involved in everything from regulation and litigation to advice on drafting legislation. They provide expertise to the full range of government departments. We are at the heart of delivering the governments priorities and our success depends on our people.

GLD is a non-ministerial government department headed by the Treasury Solicitor, our Permanent Secretary, and employs nearly 4000 people, including nearly 3000 legal professionals. We have offices nationwide, in Bristol, Leeds, inner and outer London and Manchester. Our lawyers can also be located within other departments and overseas.

GLD also depends on a range of cross-functional professionals to provide our corporate services. There are nearly 1000 colleagues playing an essential part in helping GLD to achieve its purpose and truly deliver much more than law.

This is an exciting time to join GLD, with cutting edge legal work on global issues and a transformation agenda which is ensuring the Department exemplifies the Modern Civil Service .

To find out more about what we do you can view our introductory film . On our website you can hear from team members, find out how to apply and learn about the benefits of working for GLD. You can also read more about the future vision for GLD in our GLD Strategy 2024 2027 .

About the Business Management Team

Supporting GLDs legal teams & making our business work

The Government Legal Department (GLD) provides legal services across government. Our Business Management Teams work alongside our legal teams and expert services, providing the operational support that enables them to deliver effectively for their clients.

Our Business Management Teams are co-located across GLDs Advisory and Expert Service legal teams. They provide a professional service, using their knowledge of the client department and the wider working context to help legal teams operate effectively and efficiently. The Business Management community is integral to the legal service GLD provides, working in partnership with legal colleagues and client departments and enabling lawyers to focus on the delivery of high-quality legal work.

Structurally, the Business Management Profession sits within Strategy, People and Culture (SPC), under Strategy and Business Management. The profession is led by the Head of Profession, Rachel Farrand, and comprises 17 co-located teams and around 300 colleagues.

We have invested significantly in the profession over the last two years, strengthening our professional community, developing career pathways and ensuring our service is responsive, focused and respected.

These vacancies provide an opportunity to join that community and support teams undertaking important and often high-profile work across government.

Our Personal Assistants are an integral part of GLDs Business Management community, providing high-quality administrative and PA support to senior leaders and their legal teams

The Role

Our Personal Assistants are an integral part of GLDs Business Management community, providing high-quality administrative and PA support to senior leaders and their legal teams.

You will normally provide support to up to two Deputy Directors , taking responsibility for the effective management of their diaries, inboxes and meeting arrangements. You will need to be highly organised, able to manage competing priorities and confident working with colleagues and stakeholders at different levels.

You will work closely with your Business Manager, other Personal Assistants and the wider Business Management Team to provide a professional, responsive and resilient service. Depending on the team in which you are placed, your responsibilities will include a blend of the following:

Executive and diary management

• Provide day-to-day PA and administrative support to Directors and Deputy Directors and colleagues, including proactive diary and inbox management.
• Manage competing diary priorities, resolve clashes and arrange meetings in line with business needs.
• Monitor inboxes, identify urgent or sensitive matters and take appropriate action or escalate where necessary.
• Draft and manage routine correspondence where appropriate.
• Maintain team distribution lists and other administrative information.

Meetings and coordination

• Arrange meetings, coordinate attendees, book rooms and organise virtual or in-person meeting arrangements.
• Prepare and circulate agendas, papers and supporting documentation.
• Take accurate notes and minutes and maintain records of actions and decisions.
• Support divisional events, away days and engagement activities.
• Escort visitors and support meeting logistics where required.

Document management, reporting and administration

• Undertake non-chargeable document-management activities, including printing, filing, collating, circulating and maintaining documents and reports.
• Support the preparation and collation of weekly and monthly reports and other business returns.
• Maintain accurate administrative records, including organisational information and annual-leave records.
• Support appropriate use of GLD systems, including CMS, where required.
• Support relevant registers and administrative processes.

Bookings, logistics and people support

• Arrange travel and accommodation for colleagues and, where required, wider team members.
• Book meeting rooms, facilities and external venues.
• Support the onboarding and induction of new colleagues, including coordination of IT and security access.
• Support offboarding arrangements when colleagues leave or move teams, working with the wider Business Management Team.

Team-specific responsibilities

Some posts may include additional responsibilities reflecting the work of the directorate. For example, roles within Litigation may include supporting central inboxes, triaging and allocating new proceedings, maintaining associated records and supporting the coordination of new claims.

Corporate contribution

• Work collaboratively with the wider PA network and Business Management community to provide consistent and resilient support.
• Contribute to corporate activities, team events, away days and projects.
• Identify opportunities to improve administrative processes and the service provided to senior leaders and legal teams.
• Provide reasonable ad hoc administrative support in response to changing business priorities.

Please note: These roles sit within GLDs Business Management profession and do not involve legal or paralegal work .

Behaviours

Below are details of the Success Profiles that make up this role. Demonstrating all the behaviours listed below is essential at either application or interview. You can read more about Success Profiles and how they are used as an assessment method before completing your application .

We'll assess you against these behaviours during the selection process:

• Delivering at Pace Lead Behaviour
• Managing a Quality Service
• Communicating and Influencing
• Working Together

Key Skills & Experience

Essential must be ...