Privacy Notice

Version 1.8 – 18 September 2021

Here at, we care about doing what’s right for our users and value that you choose to spend your time on our website. We recognise that by using our site you place a great deal of trust in us by giving us access to elements of your personal data and we work hard to make sure that we meet the high expectations you have of us in this regard.

This Privacy Notice tries to be as transparent as possible about the personal information we collect when you use our website and how we handle it. We’ve tried our hardest to minimise legal jargon and avoid excessive amounts of legalese, if we haven’t got it right then please let us know as these documents are here to work for you.

Our website is owned and operated by Intrepid Owls Ltd, a company registered in England and Wales with registration number 11402887 and registered address at 47 Butt Rd, Colchester, CO3 3BZ.  Intrepid Owls Ltd acts as a data controller in respect of the personal information that we process about you. We are registered with the Information Commissioner’s Office (ICO) under registration number ZA461958. You can check our registration on the Data Protection Public Register by visiting the ICO Website.

If you have any questions on what’s in the policy you can email us at [email protected] or write to us at our registered address.

 What personal data do we collect?

Information you submit through our website and app such as:

  • Account details – When you create a membership account and provide details about  your name, email address, and town.
  • Preferences – when conducting a job search we will store information you provide about the type of opportunities you are interested in and any preferred work locations.
  • Uploaded documents – you may choose to upload a CV, some content or some photographs.
  • Interests and preference information based on the check boxes you tick during the sign up and welcome process, both on the website and the app (if used).
  • If you use any of the services provided by our partners such as Insurance, we will collect the personal data necessary for the partner to provide you with  the service
  • Behavioural use of our website and app – for example which pages you visited and the types of articles you engage with.

Information through your activity on our website and app – for example:

How you use our website and app, and the pages and articles you visit. This includes details of your searches on, the titles of jobs you search, click on or apply to, where those jobs are located, salary interest or experience, the general salary range or experience level of the jobs you view, your activity time on the Site and each page, page views, clicks, taps, session activity etc.

Information about your computer or mobile device such as the browser type, operating system, type of device, MAC address, IP address and the domain name from which you accessed the Site. 

Information from social networks or online accounts – Information from any accounts that you share with us.

Cookie information – Read our Cookie Policy for more info on what cookies are and how we use them.

Embedded content from other providers – Articles on our Website and in our app, may include embedded content (e.g. videos, images, articles, etc.) from other websites. This behaves in the same way as if you had visited the other website who may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content. We recommend you read the Privacy Policy for the other websites before viewing embedded content.

There may be times when you give us ‘sensitive’ information, which includes things like your ethnic background, political opinions, religious beliefs, trade union membership details or health and biometric data. We treat this information very carefully and only use it in strict accordance with the law.

How do we use this information?

We will use your personal information for a number of reasons and under a number of lawful bases. The lawful bases that apply to the processing we perform on your information are: 

Legitimate Interests – This is when we use personal data for a reason which is believed to be in yours and/or our interests. Importantly it is only used in a way that doesn’t involve overriding your privacy rights.  

Consent – This is where you’ve provided us a clear indication of freely given, specific and informed permission to process your information. You’re free to withdraw this consent at any point.  

Contract – for example if you are providing personal data for use with services such as insurance, utilities etc.  

By using our Website or app, and providing us with information relating to your specific interests,  we are able to ascertain what you, personally, want from our website, and what articles and offers we think you may want to see in your website and app journeys. We will therefore use your personal data to: 

  • Provide you with the recruitment and volunteering services that we offer, matched to your interests.
  • Manage your membership account.
  • Communicate with you and send you personalised, relevant material such as local job alerts, advice and other information related to our recruitment services via email. You can always unsubscribe from receiving these emails at any point by simply clicking the unsubscribe link in the email.
  • Inform the marketing we display on our website in order to offer targeted products and services.
  • Track, analyse, monitor and improve the overall services we provide so that your experience is continually enhanced. Obviously, you can turn off any tracking in the settings of your app at any point
  • On our app, we will use your engagement and interactions history to send you push notifications about topics you’ve shown an interest in during your time using the app. You can switch these off at any time.
  • Whilst using the app, and if you allow permission, we will use geo-location to guide you to events, attractions and jobs in the nearby vicinity.

With your consent, we will make your personal data available to recruiters, employers and volunteering organisations so that they can contact you about opportunities that they think may be relevant to you. You have the ability to choose how much of your personal data is shared with these recruiters and prospective employers through the setting in your membership account. 

With your consent, we will also use your personal data to market and communicate non-recruitment related products and services to you via email and other channels. You can always unsubscribe from receiving these at any point by managing the communications preferences in your account. 

Who we share your data with

To make sure our products and services run smoothly we may need to share your information with selected third parties. These may include: 

  • Our employees or anyone who works for us when they need it to do their job.
  • Business partners, suppliers and sub-contractors who are necessary in order to offer the services provided by our website.
  • Advertisers and advertising networks that require the data (in an aggregated format whereby individuals cannot be individually identified), to select and serve relevant adverts to you and others and to make sure their adverts reach their intended audience.
  • Analytics and search engine providers that assist us in the improvement and optimisation of our website such as Google Analytics.
  • Software providers we have contractual agreements with to provide us with communications, database infrastructure and customer support tools that require storage of your data.
  • Anyone who you give us explicit permission to share it with.
  • Anyone who we are under a duty to disclose or share your personal data with in order to comply with any legal obligation; or to protect the rights, property, or safety of Intrepid Owls Ltd,  our customers, or others. This may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

We will make sure that anyone acting on our behalf only uses your personal information in line with our instructions and that they keep the data safe. We won’t give your personal information to external companies for their own marketing purposes.  

Where we store your data

Most information you give us is stored on our secure servers within the EU through our main hosting provider, Amazon Web Services.

This information is also stored securely on servers in either the UK or U.S.A through our provider Google Cloud.

Some of the information you share with us will be stored by Blueshift (Privacy Policy and Terms), MailChimp (Privacy Policy and Terms) and/or Hubspot (Privacy Policy and Terms), our email and communication platforms.

Some of our suppliers who process your data in accordance with this Privacy Policy may be outside the UK and the European Economic Area (“EEA”). When they do, we always ensure that we have a contract in place to make sure the recipient protects the data in the same way as they would be required to within the EEA.

How long we retain your data

The length of time we keep your information will depend on the purpose for which we use it. We will only retain your information for as long as is necessary for those purposes. We will retain your data for as long as you have an account with us. After you close your account, we generally keep personal information for one further year after our last contact with you. However, there may be instances where we need to keep personal information for longer if we believe that there is a legitimate interest in doing so, for example a legal or regulatory requirement.

Your rights

You have a number of rights with regards to your personal data. After all, it’s your data. Under current legislation you have a right to:

  • Be informed about our processing of your personal data
  • Request access to your personal data and information about how we process it
  • To have your personal data corrected if it is inaccurate and to have incomplete personal data completed (the “right to rectification”)
  • To have your personal data deleted (the “right to be forgotten”)
  • To restrict processing of your personal data
  • To move, copy or transfer your personal data (“data portability”)
  • To object to the processing of your personal data
  • Use rights in relation to automated decision making including profiling

You can find out more information about your rights at the Information Commissioner’s website:

If you would like to exercise any of these rights in relation to your personal data, please email [email protected].

Keeping your information up to date

We will use reasonable endeavours to ensure that your personal information is accurate. In order to assist us with this, please notify us of any changes to the personal information that you have provided to us by updating your details in your account or by emailing [email protected].

How to make a complaint about our use of your data

If you have a complaint, please contact us by emailing [email protected] and we’ll do our best to fix the problem and ensure it doesn’t happen again.

If you’re not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). You can do this via or by writing to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Other websites

In order to provide you with further information about specific topics or product of interest, our website may provide links to other websites, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and we cannot accept any responsibility or liability for their use of your personal data. We therefore strongly suggest you check their own Privacy Policies before visiting their websites.

Further Information

We are required to employ adequate technical and organisational security measures to protect your personal information from any loss, destruction, damage or unlawful disclosure. However, please remember that no transmission over our website can ever be guaranteed as secure. Consequently, please note that we cannot guarantee the security of any personal information which you transfer via our website.

Changes to this notice

From time to time, we may make changes to this notice due to a change in the nature of our business or to reflect the latest recommendations and best practice in data protection.

If we make any changes, we will update the Privacy Notice on this page so that you can always see how we use and handle your personal information.

Contact Us

If you have any questions about our Privacy Notice or the personal information we hold about you then please email [email protected]. We’re always happy to hear from you.

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