Job summary
For jobs located in Wales, the ability to speak Welsh is desirable.
The Department for Work and Pensions (DWP) is one of the governments largest public service departments with a sizeable annual budget, serving over 20 million citizens.
The estate spans
1.4 million square metres
across
800+ sites
and supports around
78,000
colleagues.
Our vision includes DWP colleagues, supply chain, partners and, most fundamentally, the customers the Department exists to serve. They are the reason for our existence.
We are responsible for the
day-to-day operation
of our vast Estate by managing a private sector supply chain that delivers essential services such as Security Guarding, Maintenance, Property and Leasehold Management, Construction, Cleaning and Facilities Management.
DWP Estates is not just about maintaining buildings - its about transformation. Our strategic goals include:
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Transitioning to a smaller, more affordable, and adaptable estate
to meet future needs
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Investing in infrastructure
through planned replacement works
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Embedding sustainability
in line with Government Greening Commitments (GGCs)
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Delivering cost-effective services
while maintaining high standards
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Creating a professional, best-in-class working culture
across the Government Property profession
Our Estates strategy ambitions have been refreshed to take us through to 2030:
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OPTIMISE:
Continue to transition to a more affordable and adaptable DWP estate that creates productive environments
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INVEST:
Investment in an improved environment that better meets the needs of customers and colleagues and minimises service disruption
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SUPPORT
the drive for sustainability throughout DWP
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DELIVER:
Expertly deliver improving, cost-effective services for DWP
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THRIVE:
Continue to develop a working culture for DWP Estates that is best in class across government
There is no better time to join the award winning DWP Estates team.
This role based within the Asset Management team, reporting to the Head of Asset Intelligence, will be key to ensuring support, providing technical assurance to the Estates functions on all asset and building services related matters. It will also include detailed reviewing of reports, assessments and recommendations provided by the supply chain, ensuring that the relevant standards and regulations are applied to the Estate.
Job description
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Government Property Profession Career Framework
(Link)
This role sits within the following:
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Job Family Strategic Asset Management
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Core Role Property Data Management
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Level Senior Practitioner
Key accountabilities
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Lead accountability for ensuring oversight of processes and standards related to building services (Mechanical, Electrical, Fire, Asbestos, Legionella and Security). This is delivered by supporting Estates colleagues on technical, engineering and building services matters on the key asset risks such as Fire, Water, Asbestos, Gas, Electricity, Lifts and Ventilation systems.
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Supporting Estates in the identification and technical advice on specifications / systems required for building services installations (Mechanical, Electrical, Fire, Asbestos, Legionella and Security). and their safety features and requirements to meet legal compliance. Work closely with stakeholders across Estates Design Standards, Service Delivery, Policy and Compliance and Projects Team & other internal/external stakeholders to provide review and support.
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To monitor, review in detail and provide assurance of asset management activities planned and carried out by our Supply Chain partners including auditing and monitoring the accuracy of the asset register for building services assets
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Develop a risk profile on the Building Services area to feed into risk profiles for assets & buildings
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Responsible for the oversight and management of contracts relating to Fire & Water risk assessments and Asbestos management (Carveout Suppliers).
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Provides technical support and oversight to address areas of dispute with the Supply Chain in relation to technical activities
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Responsible for the Asset Intelligence training matrix and CPD to ensure that all training/skills gaps are identified and actioned
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Audits project completion activities to ensure that asset registers and PPM records are updated on completion of projects.
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Ensure adherence to relevant policy, standards and statutory requirements.
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Create a dashboard for asset trends as part of asset compliance reporting.
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Oversight and maintains a live database of building services related risks/issues, (Risk Register) ensuring action is taken to resolve issues in a timely manner.
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Oversees deep dive audits of building services asset compliance across the Estate, assessing the outputs to identify performance trends and potential issues. Addresses identified issues directly with the Supply Chain partner.
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Assess MI to determine and assess asset performance, identifying improvements and the need for interventions.
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Provide technical oversight support during investigations of accidents, incidents and near misses
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Communicates and escalates information / new requirements / lessons learned to Estates, the Integrator and Supply Chain
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Identifies and advises the Estates function, Integrator and Supply Chain partners on appliable technical, industry and compliance standards and how these need to be applied to maintain standards, achieve compliance or improve energy efficiency
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Escalates any immediate risks/issues identified to the Head of Asset Intelligence, and any other relevant stakeholders
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Acts as an escalation for technical issues that require escalation through the governance channels and monitors the risk and
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Provides technical oversight to the Capital Projects and Major Projects when required.
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Reviews relevant work orders raised to confirm that the technical solution proposed is sound and that cost estimate is reasonable.
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Reviews documentation attached to completed work orders to confirm the technical solution has been fully implemented.
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Drives the management of assets and development of asset strategies, within a large portfolio, in support of achieving defined Sustainability and Net Zero Carbon objective
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Commitment to Sustainability and Net Zero Carbon improvements across the Authority, demonstrating leadership in making the public estate smaller, greener, better.
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To investigate and propose innovation, improvements and best practice
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To support and deputise for the Head of Asset Intelligence as required.
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Person specification
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Essential Skills, Knowledge & Experience
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Technical oversight and understanding, capable of advising and resolving complex issues operational and technical specification requirements associated with building services such as lifts, electrical assets, mechanical across a large national portfolio and varied assets.
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Working and tangible knowledge of Building Services including Fire, Water and Asbestos, to be able to understand how supply chains operate across building services
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In depth knowledge of asset management and planned preventative maintenance schedules such as SFG20 and the ability to disseminate the need / evaluate any risks.
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Up to date knowledge of the legislation and industry standards in relation to providing a safe Estate.
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Detailed and extensive tangible knowledge/experience of Facilities Management Services, building asset types and their significance on legal compliance and operational impac
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