Assistant Commercial Manager (Ref: 19073)
- Civil Service
- Full Time
- Ruskington
- 35,335 - 42,859
Job Description
Job summary
Please refer to Job Description
Job description
Job Title:
Assistant Commercial Manager
Job Grade:
HEO
Job Location:
National
Contract Type:
Permanent
Business Area:
Ministry of Justice Commercial
Working pattern:
Full-time
Number of Posts:
4
Commercial
The Ministry of Justice has one of the largest and most complex spending profiles in central government. Each year we spend more than 5 billion with our suppliers and its our job to help coordinate the sourcing of what we need. We support the management of our contracts across the department, its agencies and non departmental public bodies.
Commercial is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies. Commercial is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.
Role Summary
In this role you will be expected to contribute to delivering commercial excellence for the department, providing a customer-focused service, understanding the business need and stakeholder drivers, with the aim of becoming a trusted commercial advisor. You will also develop relationships with the departments key and strategic suppliers, driving value for money and risk management excellence across the category.
You will be expected to support across the overall commercial life cycle. You will contribute to strategy and policy development, analyse data and use market insight to support the sourcing options, and work across the procurement process.
You will work as part of a larger team but will be expected to work independently by prioritising and managing your own workload to deliver to deadlines and to respond to changing operational demands.
This role is designed to be flexible and may support a broad range of commercial activity across the organisation. The postholder will contribute to contract management, procurement and wider commercial delivery in line with business priorities.
This role requires flexibility, and you may work across different pieces of work over time to meet changing business needs and priorities.
Why Join Us?
- Be part of a team that helps deliver important services for the justice system
- Work on interesting projects and help make a difference
- Get support and training to develop your skills
Key Responsibilities
This role is varied, and individual remit is subject to both size of category, and/or level of complexity, value and risk within a category. Typically, key responsibilities for a commercial professional in this role may include (but are not limited to):
Strategic delivery and management within a category:
- Supporting development of specifications to deliver requirements that are in line with business needs, and existing category strategy
- Engaging, where required, with the relevant lead ensuring that business requirements are in line with existing category strategies
- Contributing to the development of category strategies
- Carrying out analysis, research and requirements gathering to feed into demand forecasting and category strategies
- Tracking progress against category plans and working to deliver key tasks
Understanding relevant sourcing options and analysis, delivering positive outcomes through the procurement process:
- Working independently across end-to-end strategic sourcing activities for the department
- In some cases, leading on low value/low complexity procurements, with support from senior commercial colleagues
- Engaging with key stakeholders across the department to support the team develop a clear and agreed view of business requirements
- Advising and providing professional guidance throughout the sourcing process, supporting the evaluation of a range of sourcing models
- Gathering inputs and at times leading development of commercial input into business cases, evaluating the benefits, value and risks of projects
- Providing a procurement service to the department which delivers demonstrable value for money and compliant goods and services contracts as part of a team of procurement professionals on larger procurement activities
- Understanding, and being able to advise on, sourcing compliance and frameworks
Ensuring effective commercial contract and supplier management within the category:
- Day-to-day management of one or more low to medium value/risk/ complexity contracts within the category, with support from senior commercial colleagues
- Managing one or more contracts/suppliers, ensuring effective stakeholder management, governance, performance management frameworks, escalation, risk management, issues resolution, financial management, change control and compliance
- Contributing to the management and administration of the whole supply chain portfolio, including the implementation of supply chain management and supplier relationship strategies
- Supporting the administration of change control notices, data/spend analysis, management information and reporting
- Tracking and owning risks relating to specific contracts, taking steps to mitigate commercial risks
- Identifying perceived areas of risk, and supporting analysis of suppliers for risk and assurance purposes
Building and maintaining key relationships across the department and with important external stakeholders:
- Developing effective working relationships with supplier organisations to establish appropriate governance and relationship arrangements, ensuring the effective management of clarifications and change requests
- Engaging and working closely with the relevant senior business lead, ensuring that business requirements are supported by category strategies
- Identifying key suppliers and articulating management and engagement level required to assure the supply chain
- Assisting with senior internal stakeholder management across the business, helping them be informed about business elements that aim to move forward critical decision making at the top level
- Assisting with senior external stakeholder management, holding working level relationships with individuals at external stakeholder groups
Enabling and developing the department:
- Contributing to the maintenance and updating of systems throughout the procurement lifecycle
- Feeding into catalogue and content management for the department, owning key aspects and working with stakeholders to promote the use of catalogues
Working within a secure environment on sensitive projects as required
As part of your own personal career development in the Commercial team, there could be opportunities to move roles at the same grade. In some circumstances, we may need to move you on to business-critical priorities at the same grade to meet business need.
Essential Criteria
Commercial Focus:
Has some experience within a procurement, commercial or buying role. Has a good understanding of the principles of end-to-end commercial lifecycle management. Ideally an understanding of public sector commercial principles and legislation.
Risk and Assurance Management:
Demonstrates the ability to identify and communicate cyber, personnel and physical risks and gain agreement on how they should be managed/mitigated.
Commercial Ethics:
Demonstrates the ability to apply standards to eliminate corruption, fraud and unethical behaviour in supply chains, taking appropriate actions in the event of any alleged breach of standards.
Team Focus:
Demonstrates the ability to work as part of a team to support their performance, ...
