Assistant Project Manager & Portfolio Analyst

Civil Service
Part Time
Birmingham
33,422 - 45,353
Posted 2 weeks ago

Categories: Government Admin Employer website Report this listing

Job Description

Job summary

Do you enjoy working on projects and seeing them through to completion? Are you passionate about collaborating with others to deliver meaningful outcomes? Do you want to work somewhere you can truly make a difference? At the UK Health Security Agency (UKHSA), we have a variety of HEO Project Delivery roles available, including Assistant Project Manager, and Portfolio Analyst. These roles play a vital part in our mission to protect the nation from health threats. Candidates who are invited to interview will be asked to express their preference in the roles that they are interested in. We will try to match successful candidates to their preference, but this is not guaranteed as offers will be made in merit list order in line with Civil Service Recruitment Commission principles.

Successful candidates will join one of our diverse projects, programmes, or portfolio offices, with opportunities to contribute to initiatives such as:

Supporting the delivery of major change programmes within UKHSAs portfolio, aligned with the organisations strategic objectives
Health protection projects or other public health initiatives
Technology programmes or projects
Infrastructure programmes or projects
Organisational change and transformation programmes or projects
Supporting the setup and delivery of new projects and programmes

Please note:  These roles may require regular travel between UKHSA sites.

Job description

Assistant Project Manager

You will:

lead on the day to day running of a project(s), which will typically be very low to low in complexity
be responsible for overseeing the delivery of the project, ensuring that the objectives are clearly defined and achieved within the agreed time, cost, and quality constraints
have a key role in project governance and will work with stakeholders to ensure the agreed project outputs are delivered to enable benefit realisation.

Portfolio Analyst

You will:

be responsible for the oversight of a collection of programmes or projects that

contribute to the delivery of departmental or business area objectives

focus primarily on providing insight, information and support that strengthens

portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio. This will be through the analysis of information sources and engagement with programme and project stakeholders

use the appropriate reporting method to convert this insight to inform decision making.

These roles are government project delivery profession roles and are aligned to the Project Delivery Capability Framework (PDCF).

The job holder will be supported to work towards achieving Government Project Delivery Accreditation where they do not already hold this.

Detailed job description and main responsibilities

Assistant Project Manager:

Manage the day to day running of the project, leading it to deliver agreed

outcomes within time, cost, and quality constraints.  

Build project plans and apply appropriate delivery methodology. Set project

controls and track and report against milestones.  

Co-ordinate the development of the business case.  

Monitor and track project spend, ensuring it is within budget.  

Plan and manage resources to deliver the project.  

Identify benefits and ensure these are understood, measured, tracked, and owned; monitoring the longer-term delivery of benefits against the business case.  

Develop effective relationships with key stakeholders.  

Identify and monitor project risks and issues, developing mitigating actions and escalation processes. 

Provide project reports and support effective governance and decision making.  

Support project assurance, audit, and gateway reviews.  

Set up effective change management processes, including documenting agreed changes to the project deliverables.  

Use digital tools to analyse data, forecast, plan and mitigate actions and exploit opportunities.  

Promote individual and team performance, seek appropriate guidance and

coaching from the project community. 

Be an active member of the UKHSA Project Delivery Profession Community. 

Portfolio Analyst:

Support your Line Manager by collaborating with business areas to identify and categorise new projects.
Co-ordinate reporting requirements by the projects/programmes to support the analysis of the Portfolio performance.
Provide secretariat support ensuring the smooth functioning and running of

governance boards and ad hoc meetings.

Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects.

Identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate.

Use digital tools and data analysis to provide insights to support informed

decision making.

Gather and collate information to support your Line Manager in developing

mechanisms for measuring benefits.

Engage with a wide range of stakeholders, building strong and trusted

relationships.

Support the Portfolio Manager to communicate and build commitment to a

shared vision and sense of purpose

Ensure teams standards, policies, procedures, and tools are up to date and

reflective current ways of working.

Be an active member of the UKHSA Project Delivery Profession Community.

This list is not exhaustive.

Person specification

Selection Criteria for these 2 roles is as follows:

Recent experience of working in a project, programme or portfolio office environment, with working knowledge of project planning, scheduling, risks and issues, resource management, governance, and assurance.
Strong interpersonal skills and the ability to build effective relationships across a wide range of stakeholders.
Awareness of commercial and procurement processes, budget and cost

management, business case development and benefits management.

Ability to use digital tools and data analytics to support decision-making in

project delivery.

Effective communication skills, including the ability to influence and challenge

constructively.

Recent experience of reporting or presenting information through dashboards, highlight reports, or progress updates.

Strong capability with Microsoft Office applications, including Word, Excel and PowerPoint.

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