Collaboration & Projects Officer

About the Government Legal Department

At Government Legal Department we have a vital, single-minded purpose: to help the Government govern well within the rule of law. This is complemented by our exciting vision to be an outstanding legal organisation, committed to the highest standards of service and professionalism and a brilliant place to work where we can all thrive and fulfill our potential.

Our work touches almost every aspect of public life. We are the largest provider of legal services across government, working on high profile matters.

Our respected professionals are involved in everything from regulation and litigation to advice on drafting legislation. They provide expertise to the full range of government departments. We are at the heart of delivering the governments priorities and our success depends on our people.

GLD is a non-ministerial government department headed by the Treasury Solicitor, our Permanent Secretary, and employs nearly 4000 people, including nearly 3000 legal professionals. We have offices nationwide, in Bristol, Leeds, inner and outer London and Manchester. Our lawyers can also be located within other departments and overseas.

GLD also depends on a range of cross-functional professionals to provide our corporate services. There are nearly 1000 colleagues playing an essential part in helping GLD to achieve its purpose and truly deliver much more than law.

This is an exciting time to join GLD, with cutting edge legal work on global issues and a transformation agenda which is ensuring the Department exemplifies the Modern Civil Service .

To find out more about what we do you can view our introductory film . On our website you can hear from team members, find out how to apply and learn about the benefits of working for GLD. You can also read more about the future vision for GLD in our GLD Strategy 2024 2027 .

About the Legal Operations, Legal Knowledge & Learning Team

The Legal Knowledge and Learning (LKL) Division sits in the Legal Operations Directorate. LKL equips government lawyers with the relevant legal knowledge, skills and tools to provide excellent legal service to ministers and officials - our work is core to all our legal work in GLD.

The LKL Division is a multi-disciplinary team, that provides a portfolio of services spanning:

• Central Services incorporating collaboration & engagement, business management & data analysis
• Knowledge incorporating Library & Information Services, Central Knowledge Development Lawyers (KDLs) and Knowledge Systems
• Knowledge Development
• Legal Learning

Sitting at the heart of the Government Legal Profession, we connect lawyers, support legal communities and facilitate sharing of knowledge and collaboration across government.

We drive innovation to improve legal processes and create new services, including introducing new legal technologies such as artificial intelligence and developing lawyers' capability to maximise the benefits of these technologies.

We support our lawyers professional development at every stage of their careers through an extensive programme of learning opportunities.

Through our commitment to excellence and innovation across all our activities, we help GLD achieve its vision of being "an outstanding legal organisation, committed to the highest standards of service and professionalism".

About the Role

The Role

Reporting to the Collaboration Specialist, the Collaboration & Projects Officer has a key role in supporting and helping to develop GLDs 9 Knowledge Communities and 20 Centres of Excellence. Key responsibilities include:

• Collaborate with stakeholders across GLD and wider Government Legal Profession to ensure the effective running of the Knowledge Communities and Centres of Excellence.
• Organise events and meetings, and provide an efficient secretariat function, including drafting agendas, compiling papers and taking minutes.
• Create and maintain accurate records, distribution lists, plans and actions logs to support the Knowledge Communities.
• Supporting the continuous improvement of the Knowledge Communities by reviewing how we engage and work with them and their structure.
• Management of shared mailboxes and responding to queries, as appropriate.
• Undertake administration and ad hoc duties to support Knowledge Community chairs, Knowledge Development Lawyers, the wider Knowledge & Innovation team and divisional senior leaders.
• Support the Collaboration Specialist to draft articles and work with GLD Communications & Engagement Team to publish content which informs GLD colleagues about the work of K&I and which showcases the knowledge communities.
• Information Management, such as maintaining Teams/SharePoint Folders.
• Analyse information or data and draft reports tailored to diverse audiences.
• Assist with project and activity planning, researching options, progress tracking and reporting where appropriate.
• Support the wider Central Services Team by assisting with temporary cover for other colleagues.
• Support the culture of the division by assisting with, and contributing to, team meetings, development days, events and internal communications.
• Undertaking all mandatory and relevant training.

Behaviours

Below are details of the Success Profiles that make up this role. Demonstrating all the behaviours listed below is essential at either application or interview. You can read more about Success Profiles and how they are used as an assessment method before completing your application .

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service (Lead Behaviour)
• Working Together
• Communicating and Influencing

Key Skills & Experience

Essential must be demonstrated at application and interview

• Experience of building effective relationships with a range of stakeholders, including senior stakeholders
• Proven experience of organising effective meetings, workshops & events
• Experience of facilitating or supporting networks within a complex organisation
• Experience of helping to deliver change or improvements in their area of work
• Excellent communication skills (written and verbal) and the ability to communicate with a wide audience base, including senior stakeholders
• Excellent planning and organisational skills and attention to detail
• Ability to deliver at pace, prioritising work effectively, ensuring deadlines are met
• Ability to take steps to understand customer needs and to deliver work which meets expectations
• Ability to work effectively with a team, supporting colleagues as well as prioritising own development and wellbeing

Desirable ...