Crime in Prisons Coordinator - HMP Long Lartin (Ref: 22605 )

Job summary

Job description

HMPPS's efforts to tackle crime in prisons are crucial for maintaining safety and security while minimizing harm to staff, prisoners, and the community. A national strategy has been developed with objectives including:

Cultivating a culture of change and adherence to statutory and common law obligations outlined in the CiPRA.

Assisting in compiling information packages for crime cases to support high-quality referrals to law enforcement.

Enhancing the process of crime referrals, particularly regarding assaults against staff.

Facilitating the exchange of best practices among prisons at various levels.

Identifying trends and inefficiencies in case investigations, statement development, and evidence handling.

Fostering positive relationships with internal and external stakeholders.

Providing support to victims of crime and offering guidance tools to frontline staff.

Aggregating and analysing local data to improve the efficacy

of crime referrals and operational processes.OFFICIAL

The role entails providing specialist administration and coordination support to a single establishment, working closely with the national and regional CiP Taskforce and local Police Crime Team to manage crime cases efficiently.

Reporting directly to the Head of Security, who liaises with the Regional Crime in Prison Lead, this role is based within a prison. Daily travel to other prisons and occasional trips to the regional offices are necessary, with potential travel outside the region as required.

The job will involve contact with prisoners for information gathering but carries no line management responsibilities.

General Responsibilities, Activities and Duties:

Develop a comprehensive understanding of the operational environment in prisons and the establishments priorities, risks/threats, and opportunities to better tackle crime in prison.

Understand the relevant legal and policy frameworks relating to crime in prisons, security and safety; making sure these are followed when providing services to prisons.

Organise, produce and maintain accurate records for the PGDs office, and regional CiP team.

Act as the single contact point for all communications regarding crime in prisons work, particularly for regional or national counterparts, the Prison Group, the regional CiP team and law enforcement.

Ability to complete and update performance returns when required by the Regional Security Lead.

Coordinate any awareness sessions on behalf of the CiP Team, primary evidence handling awareness.

Collate and store documents related to crime cases using appropriate local/regional/national storage platforms.

Correspond with relevant internal and external departments, stakeholders and agencies to ensure that they are disseminating relevant information related to crime cases, in line with information sharing and disclosure policies.

Complete and maintain police referral performance tracker for managing crime cases, updating systems and logs of information with responses within required timescales.

By request of Regional Security Lead, arrange and attend any required meetings, including the preparation of paperwork, minutes and action points to support the effective management of crime in prison.

Support the CiP team in delivering the crime in prisons delivery agenda.

Be the first point of contact for prisons to signpost policies, procedures and key contacts for crime in prisons work.

Identify positive and negative working practices surrounding the progression of crime cases, escalating to management for review.

Understand the establishments key threats and issues, working with Safety and Security analysts to ensure crimes committed by persons of interest are known to the Care, Separation and Re-integration Units (CSRUs) for appropriate progression and reported to relevant stakeholders.

Identify key themes and issues preventing proportionate outcomes to crimes committed in the establishment, escalating to the regional CiP team.

On the direction of the Regional Crime in Prison Lead and Regional Corruption Prevent Manager, the post holder may also be asked to understand capability gaps and signpost wider capability opportunities, best practice and guidance and support light touch research to inform our evidence base on crimes in prison.

Specific Taskings:

Be the Crime in Prison SPOC for the establishment, developing relationships with prison staff, the Security team and police crime team officers/Police SPOC (internal and/or external) to assist with information sharing and the collation of evidence packages.

Coordinate crime clinic invites and agenda, circulating actions log to relevant staff. Provide live, accurate updates to the police referral tracker during crime clinic meetings.

Regularly update police referral tracker with new outcomes/ updates outside of the crime clinic meetings, ensuring charges and outcomes are accurate with comprehensive information added regarding case-specific details.

Complete crime referral proformas with accurate details to assist police in the acceptance and investigation of referred crimes.

Collate, store and disseminate evidence linked to crime cases, including BWVC, CCTV, physical exhibits and documentation related to circumstantial evidence (records, statements etc) in accordance with the Evidence Handling Policy Framework.

Collate relevant use of force documents or case notes from DPS to accompany statements.

Collate relevant adjudication history to support referrals if required and any other relevant prisoner information (DPS case notes for example) required for police/CPS, disseminating in line with relevant disclosure protocol.

Attend monthly Security meeting to understand nominals of interest and the establishments keys risks and threats.

Work closely with Safety, Security Analysts, Police and regional teams to triage crimes and identify nominals of interest/crimes of interest for further discussion at crime clinics.

Develop relationship with Adjudication Liaison Officers within CSRU, providing timely advice and guidance on police referrals, their suitability/compliance with the Crime in Prison Referral Agreement (CiPRA) with updates on their progression.

Where required, ensure crime details are reflected on all the relevant information platforms; National Incident Management Unit (telephone reporting), Incident Reporting System, PNOMIS and Mercury/IMS.

Collate and disseminate information relating to CPS action logs.

Assist the establishment in ensuring consistent good practice with evidence handling security, preservation and continuity. The ability to deliver Evidence Handling awareness is desirable.

Develop and maintain a database of persons of interest (high harm ...