Diary Manager to No.10 North

The Prime Ministers Office enables the Prime Minister to deliver the Governments overall priorities and to communicate the Governments policies to Parliament, the public and international audiences. From the Policy Unit, Press Office, Switchboard and Custodians to the Events & Visits team and the Private Office support; the diverse No.10 team draws on varied expertise from across the Civil Service and beyond. The teams come together to deliver excellent service to the Prime Minister while also making No.10 a great place to work.

No.10 North is focused on delivering good growth in every postcode and ensuring that everyone has the opportunity to thrive, no matter where they live. No.10 North is the Prime Ministers centre for devolution, place and local growth. Based in Manchester and working across the United Kingdom, it connects places directly to the centre of government. It brings together local leaders, HM Treasury and other government departments to resolve problems that no single organisation can solve alone.

The Strategy and PMO team provides the leadership, governance and coordination backbone of No.10 North. The team supports senior leaders, drives strategic planning, oversees programme delivery and ensures the organisation remains focused on its priorities. Working across governance, performance, business management, people and private office functions, the team coordinates activity across No.10 North and the wider Office of the Prime Minister and Cabinet, helping to turn ambitious priorities into effective delivery.

These are high-profile, demanding roles at the heart of government. For diary managers, your core task is to provide first class diary management and support to the Prime Minister's senior team at No.10 North, working as part of a team of diary managers. Alongside that, you will have opportunities to work with wider teams to deliver an excellent service to senior leaders and Special Advisers in No.10 North.

Role responsibilities will include:

• Owning and forward planning the diary for senior officials and senior political advisers, balancing competing demands, and making judgement calls about what gets time and what does not.
• Building the daily and weekly programme, ensuring travel, briefing and preparation time are built in rather than squeezed out.
• Working closely with counterparts in No.10 Downing Street, private offices across Whitehall, Mayors offices, and other regional partners to coordinate meetings and visits.
• Commissioning briefing and papers so that senior leaders and Special Advisers are properly prepared for every engagement.
• Acting as a first point of contact for internal and external requests for time, handling them with discretion and good humour.
• Handling sensitive information appropriately at all times.
• Supporting the smooth running of the office, including visitor and meeting logistics on site at No.10 North.

Essential skills and experience:

• Strong organisational skills and the ability to prioritise a heavy workload against shifting deadlines.
• Sound judgement and discretion when handling confidential information.
• Confident written and verbal communication with people at all levels, including senior officials and external stakeholders.
• Resilience and calm under pressure, with the flexibility to respond to short-notice changes.
• Attention to detail, particularly in scheduling, logistics and record keeping.

Desirable skills and experience:

• Experience of managing a senior leader's diary.
• Experience of working in a fast-paced support environment.
• Knowledge of how devolved and local government works.

Additional information:

Office for the Prime Minister policy is that a minimum 60% of your working time should be spent at your principal workplace. For some roles, due to their nature and the business need, this may be up to 100%. Requirements to attend other locations for official business will also count towards this level of attendance.