Finance Administrator
- Civil Service
- Part Time
- Richmond
- 29,258
Job Description
Job summary
The National Archives collects and secures the future of the public record, preserving it for the nation and making it as accessible and available as possible. Our collection is one of the largest in the world, containing over 11 million historical records from medieval parchment to modern papers, digital documents, datasets and tweets. The records we collect are increasingly created, managed and transferred to us digitally.
You will work within a vibrant Digital and Technology Directorate supporting managers whose teams are creatively engaged in the transformation of our digital archive and services. You will assist managers to monitor their budgets, create reconciliation reports, and track spend. You will support managers in breaking down and managing invoicing for contracts with external suppliers. You will be the purchase order requisitioner for the Digital and Technology department and will liaise with the finance payments team to ensure timely invoicing.
Job description
Person specification
This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department.
A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.
Application Process
Interviews will be held on-site in July 2026. The interview will be a question and answer session.
Applications: You will be asked to provide your work history, and answers to 2 questions relating to the following key requirements for the role:
- Proven experience as a Finance Administrator or similar role.
- Good knowledge of invoicing, accounts payable or budget management.
We ask candidates to write about 800 words total. Selection for interview will be based on the above essential requirements so please ensure that your application demonstrates in detail how you meet these requirements.
In the event of a high volume of applications we will conduct an initial sift based on the following essential criteria:
- Proven experience as a Finance Administrator or similar role.
During the interview, candidates will be assessed on all of the essential criteria below:
Essential criteria:
- Proven experience as a Finance Administrator or similar role.
- Good knowledge of invoicing, accounts payable or budget management.
- Advanced knowledge of Excel.
- Solid data entry skills with an ability to identify numerical errors.
- Good organisational and time-management abilities
- Excellent communication skills.
Desirable criteria:
- A qualification in Finance, Accounting or a relevant field.
- Awareness of Workday (for invoicing).
Sponsorship:
We are unable to offer sponsorship for this role.
