Flight Sub Imprest Clerk

RAF Brize Norton is the largest station in the Royal Air Force with approximately 7600 personnel a combination of military, civilian and supporting contractors, together maintaining the highly operational output of both regular and reserve units. The Station is home to the RAF's Strategic and Tactical Air Transport (AT) and Air-to-Air Refuelling (AAR) forces, as well as host to many lodger units and personnel from all armed services. With its mixed fleet of aircraft RAF Brize Norton provides rapid global mobility in support of UK overseas Operations and Exercises, as well as AAR support for fast jet aircraft both on Operations and in support of UK Homeland Defence. Our mission is to Prepare for and deliver global Air Mobility Operations. We seek excellence in all we do to deliver world-class Air Mobility, maintaining strong and effective relationships with everybody.

RAF BrizeNortons Mission: Prepare for and deliver global Air Mobility Operations.

RAF Brize Nortons Vision: A next generation Air Mobility Base.

The position being recruited into Flight Sub-Imprest (FSI) Clerk sits within the Stations Business and Resource Management (BRM) Wing. The Wings mission is to provide an Integrated Business Unit which will help equip the station with the necessary governance systems and Financial and Workforce resources required to support deployed operations and generate air power, ensuring that resources are committed effectively and efficiently.

The Business and Resource Management Wing is the Station focal point for advice and guidance on:

• Civilian Work Force Planning
• Audit and Assurance
• Scrutiny of Expenditure Proposals
• Management and Monitoring Expenditure
• Arranging and booking of Travel requirements
• Cash and Banking services
• Issuing and reconciling Flight Sub Imprest
• Issuing Bills and hastening Recoveries of outstanding debts
• Governance

This position is advertised at 37 hours per week.

You will report to OC Accounts / Deputy Business Manager and be responsible for undertaking the following tasks:

• Preparing Flight Sub-Imprest pack-ups for
• Delivering briefings on Flight Sub-Imprest Accountancy to potential Imprest Holders, in accordance with Air Command Accounting Instructions (ACAIs).
• Accepting requests for Flight Sub-Imprests from authorised personnel and entering the details in the section diary.
• Calculating amounts and currencies required for each request.
• Issuing Flight Sub-Imprest pack-ups and providing advice to Imprest Holders as required.
• Processing individual Flight Sub-Imprests when surrendered and entering onto the Cash Office Management (COM) IT system used in the Cash Office.
• Assist the Cashier in forecasting and preparing demands for foreign currencies within authorised limits.
• Advising the Cashier of details of imprests to be issued on the next working day.
• Maintaining and checking the Imprest Records.
• Recording details of advances of Travel and Subsistence onto the Joint Personnel Administration system (JPA)
• Maintaining Emergency Flight Sub Imprests, held in Station Ops safe. Increasing the number held as necessary.
• Investigating and drafting replies to audit observations raised on FSIs and submitting to HQ Air Command where applicable.
• Provide advice and guidance to Accounts Flt staffs at other RAF Stations on imprests and consequential Cash Office Management (COM) action.
• Maintaining archiving and filingof Flight Sub-Imprests.
• Maintaining several spreadsheets to accrue and monitor Imprest expenditure for Air Cmd and local analysis.
• Raise bills against individuals for unauthorised expenditure on Flight Sub-Imprests.
• Ensure any expenditure for aircraft fuel, via Flight Sub Imprest, is notified to Air Command.
• Any other tasks commensurate with your grade as directed by your line management chain.

It is essential that applicants are comfortable and competent with numerical calculations as this is key to the role. They should also be proficient in the use of IT, including Microsoft Office applications Excel and Word and in addition, there are role specific computer programmes where on the job training will be provided.