HMP Highpoint - Business Hub Manager (Ref: 23397)
- Civil Service
- Full Time
- Newmarket
- 37,417 - 39,214
Job Description
Job summary
Job description
Overview of the job
This is an administrative managerial job within an establishment.
Summary
The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures. They will provide accurate and reliable business management information to support performance measures within the establishment.
This is a non-operational job with line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Manage the transactional activity associated with the Business Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable:
- Performance
- Audits and Compliance
- Finance (Stock taking Management of Stores / Prisoner monies /
Receivables / Reconciling expenditure / Accruals / Outgoing pay / Inter-unit charges / Cashier / PIN Phones)
Undertake other administrative management tasks including:
Contribute toward the development of local policy, procedures and practice and ensure consistency of application
Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working
Analyse and act on data collected by the Hub and produce any relevant reports to show findings
Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
Monitor performance of the Hub
Draft all external and internal communications on behalf of the Hub
Provide Head of Function with management information relating to the relevant area
Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management
Act as first point of contact for relevant external stakeholders
Act as requisitioner or approver dependant on local policy
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
Behaviours
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Making Effective Decisions
Leadership
Essential Experience
Able user of MS Word and MS Excel
Information collation and analysis
Technical Requirements
Internal applicants
Newly promoted staff to the following Band 5 first line manager roles (Hub Managers, Custodial Managers and Facilities & Services Managers) in Establishments are required to complete a qualification as part of their work objectives where these training packages are available
Staff that have mapped or re‐graded to Band 5 who have previously worked at an equivalent level will not be required to undertake the qualification.
External applicants
All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager in an Establishment are required to complete the qualification where available.
