Resourcing Officer

DSIT

At DSIT were all about improving peoples lives by maximising the potential of science & technology.

We accelerate innovation, investment and productivity through world-class science, research and development.

We use technology for good by ensuring new and existing technologies are safely developed and deployed across the UK, with the benefits more widely shared.

We are driving forward a modern digital government which gives citizens a more satisfying experience and their time back.

We do all this to enable the Governments 5 national missions: kickstarting economic growth, making Britain a clean energy superpower, taking back our streets, breaking down barriers to opportunity and building an NHS fit for the future.

Above all, we focus on improving peoples lives. Whether its researching new treatments for disease, developing better batteries, reducing burdens through better public services, keeping children safe online, and much more, outcomes for citizens are at the heart of what we do.

Our Inclusive Environment

We offer flexible working benefits, employee well-being support and a great pension. We are enormously proud to be a Disability Confident Leader employer. We support candidates with adjustments throughout our recruitment process. Information about disability confidence and just some examples of the adjustments that you can request can be found in the reasonable adjustment section below.

Find Out More

We regularly run events where you can find out more about the department and tips for the application and interview process. You can sign up for upcoming events here: https://forms.office.com/e/Jae3B4w7xm

You can also follow our LinkedIn Page: https://www.linkedin.com/showcase/dsitcareers/

Short Summary:

We are looking for a Resource Manager Support to assist the Resource Function within the Matrix Programme for a minimum period of 12 months to cover Maternity Leave.

The candidate will work closely with the Resourcing team on all recruitment processes and managing the workforce data. The successful candidate will be people focussed, confident in data management, have great relationship building skill and be a self starter who can help to keep the Matrix Operations team running smoothly.

This role will ideally suit a candidate who is looking for a temporary step up from their current role, or somebody who may not have worked in this area previously and is looking to gain some experience in a Resourcing/Recruitment support role

Key Responsibilities include but not limited to:

Resource strategy support work alongside the wider resourcing team to implement planned resource strategies in line with Matrix Programme requirements and standards

Support on managing end to end civil servant and contingent labour workers recruitment processes.

Project Support Providing additional support where required, within other Project Management functions, for example Client Side Contract Management Onboarding and Offboarding consultants, updating distribution lists for new joiners, and liaising with the team on end dates/workforce planning.

Support with managing Matrix Resourcing inbox keeping the inbox tidy and responding to all queries within a set SLA

Stakeholder Management Engage with work-stream leads and hiring managers on recruitment management requirements alongside resourcing business manager

Data Management Collect and maintain timely and accurate data to report on project resource and capability activities.

Manage and maintain the Matrix Programme Organisational Charts/Structures for the programme and its departments.

Manage and maintain Resourcing team SharePoint site.

Work closely with Operational Contract Management team to ensure all recruitment activity and data is aligned

Build strong relationships with a variety of Matrix and DSIT wide stakeholder for all resourcing and recruitment matters.

Support with HR Assurance admin and BAU tasks.

Essential Criteria

Strong organisational skills and attention to detail

Ability to follow processes and seek appropriate guidance where required.

Capability to manage conflicting priorities and adapt quickly to changing demands.

Interpersonal skills - ability to develop and maintain strong stakeholder relationships.

Strong communication skills both written and verbal with a variety of stakeholders

Working knowledge of using Microsoft Office tools such as Excel, Outlook, PowerPoint

Working knowledge of using and navigating SharePoint

Desirable Criteria

Experience of working in a Project/Programme Environment desirable but not essential

Project Delivery Professional Qualifications such as:

APM Project Fundamentals

APM Project Management Qualification

PRINCE 2 Foundation

PRINCE 2 Practitioner

Managing Successful Programmes Foundation

Managing Successful Programmes Practitioner

PMI Certificate in Associate Project Management