Administrative and Secretarial Support
Job Description
Job summary
Permanent | Full time, reducing after 12 months to 22.5 hours
This role is combined with another Administrator secretarial Post.
We're looking for a proactive and compassionate individual to provide vital administrative and secretarial support to the long term ventilation and complex care team, as well as within complex care services across the Medicine Care Group.You'll be, managing priorities, and maintaining high standards. A commitment to respect, accountability, and excellence is key, along with a strong alignment to our Trust values and dedication to equality, diversity, and inclusion.
About You:
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GCSEs (or equivalent) in English Language and Maths at grade C or above
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Proficiency in word processing or the ability to demonstrate equivalent skills
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Excellent verbal and written communication skills
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A clear understanding of patient confidentiality and professional boundaries
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Strong working knowledge of IT packages and digital systems
Main duties of the job
Reporting into the Clinical Department Manager or Supervisor some of your responsibilities will include:
Handle queries from internal and external stakeholders
Minute clinical meetings and ensure follow-up actions are completed
You will provide a comprehensive, efficient and responsive administration service to the medical staff and their Nursing team.
Enter and update internal databases with investigation outcomes and related data.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
*** This role has been assigned the occupation code 4159 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes
Please note: We do not offer visa sponsorship for part-time roles.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Children's, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected]. Together, we're building a workplace where everyone belongs.
#LI-Onsite
Person Specification
Qualifications
Essential
- GCSEs Grade C or above including English
- RSA II Typing / Word Processing or equivalent qualification or experience
Desirable
- RSA Stage III typing/word processing
- Level 2 IT qualification
- Minute taking
Experience
Essential
- Significant general office experience
- Previous experience of dealing with the General Public
Desirable
- Worked with children and young people
- Previous experience of working within the NHS
Knowledge and Skills 1
Essential
- Good communication skills
- Ability to work on own initiative and as part of a team
Desirable
- Previously worked in a Health / Social Care multidisciplinary team setting and contributed in team meetings
Knowledge and Skills 2
Essential
- Word processing skills
- Ability to use spreadsheet and data base software - use of Word & Excel
- Supplies management
Desirable
- Compliance of Policies and Procedures in a regulated Health Care Provider
- Advanced IT skills ie Level 2 IT qualification
- Experience in using medical records systems - EDMS, Careflow, SystmOne
Personal Attributes
Essential
- Pleasant, tactful and understanding manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Children's NHS Foundation Trust
Address
Sheffield Children's NHS Foundation Trust
Western Bank
Sheffield
S10 2TH
United Kingdom
