Apprentice Data Management Officer
Job Description
Job summary
Exciting Apprenticeship Opportunity - Quality Control North West (QCNW)
An exciting apprenticeship opportunity has arisen for an enthusiastic individual to join the administration team within QCNW at Stockport NHS Foundation Trust.
This role will provide the successful candidate with the opportunity to gain valuable workplace experience whilst completing a nationally recognised AI & Data Administration Level 3 Apprenticeship.
As aData Management Officer, you will be supported and developed to assist the Office Manager by inputting financial data into systems and reporting to customers. You will gain practical experience in the use of Microsoft Office applications, financial administration processes, data management and customer service skills, whilst working as part of a supportive and experienced team.
The apprenticeship programme is delivered in partnership with an approved training provider BPP, ensuring you receive high-quality learning, development and ongoing support throughout your apprenticeship journey.
Previous NHS experience is not required as full training will be provided.
This role is office based, Monday to Friday.
Main duties of the job
Undertake the Level 3 AI & Data Foundations Apprenticeship Standard in agreed timescales. This provides opportunities to gain practical experience and skills whilst working as a member of a team and achieving nationally recognised apprenticeship standards in Data & AI Administration. The Apprenticeship Scheme is run in conjunction with a training provider to ensure that you are supported through a high-quality training programme to develop skills in the following areas:
Reception duties
General clerical tasks
Inputting data into spreadsheets
Producing graphs and pivot tables using MS Excel
Using formulas in MS Excel to calculate financial data
Liaising with the Finance/Procurement department to resolve financial queries
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job responsibilities
Main Duties and Responsibilities
As an apprentice you will be supported and developed to:
Maintain the departmental income and expenditure accounts.
Carry out annual review of template invoices.
Produce and issue regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary
Prepare and cost quotations for users of QCNW service
Check and record all invoices for payment
Produce regular departmental activity, projections and reports
Prepare Service Level Agreements/contracts for NHS and non NHS clients.
Handle orders, including operation of the devolved ordering system.
Prepare documents for archiving and maintaining records on spreadsheets
Maintain staff attendance records including Healthroster
General office duties including mail, reception, typing, filing and stock control of office and general consumables.
Communications
Produce and issue regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary.
Communicating with suppliers, Trust supplies department, and Trust finance department regarding orders and receipts.
Contribute to regular staff meetings.
Communicate with other staff of the department to ensure smooth running.
Responsibility for Patient Care
No direct contact with patients
Planning and organising
Planning own work on a day-to-day basis
Updating Service Level Agreements and Schedules
Responsibilities for Physical and / or Financial Resources
Prepare Service Level Agreements / contracts for NHS and non NHS clients.
Maintain the departmental income and expenditure accounts.
Prepare costings and quotations for users of services provided by QCNW
Carry out annual review of template invoices.
Produce and issue regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary.
Check and record all invoices for payment.
Handling of orders, including operation of the ordering system.
Produce regular departmental activity, projections and reports.
Responsibility for Policy and Service Development and Implementation
Contribute to preparing office procedures.
Contribute ideas in staff meetings.
Contribute to the development of the QCNW website
Responsibilities for Human Resources and Leadership
Contribute to preparing office procedures.
Contribute ideas in staff meetings.
Responsibilities for Teaching and Training
None
Responsibilities for data and information resources
Maintain the departmental income and expenditure accounts.
Carry out annual review of template invoices.
Produce and issue regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary.
Prepare costings, and quotations for users of QCNW service.
Check and record all invoices for payment.
Prepare documents for archiving and maintaining records on spreadsheets.
Maintain staff attendance records including Healthroster
Produce regular departmental activity, projections and reports.
Research, Development and Audit
None
Physical Skills and Effort
Some light lifting and moving duties are included.
VDU work
General Duties for all employees
Hand Hygiene
To assist the Trust in reducing healthcare acquired infections (HCAIs) all staff should be familiar with all the Trusts Infection Prevention policies which are appropriate to their role. You are required to attend mandatory training in Infection Prevention and be compliant with all measures known to be effective in reducing HCAIs
Safeguarding
All Stockport Foundation Trust employees are required to act in such a way that at all times safeguards and promotes the health and well-being of children, young people and vulnerable adults. Familiarisation with and adherence to the policies and procedures relating to child protection and safeguarding of children, young people and vulnerable adults are adhered to. It is the responsibility of all staff to report any concerns and they must therefore be aware of child and adult safeguarding procedures and who to contact within the Trust for further help and guidance. It is an essential requirement of all employees as is participation in mandatory safeguarding training in accordance with the employees roles and responsibilities.
Work in accordance with the Mental Capacity Act 2005, ensuring decisions about care, consent, and best interests are made in line with legal and ethical requirements
Prevention
To actively work with patients/clients/service users to identify appropriate opportunities in Making Every Contact Count for preventative ...
