Finance Controller

Job responsibilities

Management accounts and financial reporting

• Ownership of the monthly management accounts process closing the management accounts accurately within the agreed deadlines and producing a month-end pack including P&L, balance sheet, and cash flow
• Preparing and distributing the monthly financial reporting pack to the Finance Director, Senior management team (SMT) and the Board as appropriate, including variance analysis against budget, identifying any financial risks
• Managing the year-end process preparing the year-end trial balance, coordinating the statutory accounts with the external auditor and accountant to ensure accounts are filed within the required timeframe at Companies House
• Maintain accurate and up-to-date financial records in the accounting system, ensuring all transactions are properly coded, authorised, and recorded balance sheet management and reconciliations
• Take responsibility for reviewing monthly balance sheet reconciliations for all balance sheet accounts ensuring that all balances are supported, explained, and free from errors
• Taking overall responsibility for the fixed asset register maintaining accurate records of capital expenditure, depreciation, and disposals in line with the companys accounting policies
• Overseeing the management of accruals, pre-payments, and that referrals are appropriately considered, recorded and justified with supporting evidence a calculation. ensuring that income and expenditure is recognised in the correct period
• Ensuring that the balance sheet always presents a true and fair view of the companys financial position

Financial controls and compliance

• Maintaining and improving the businesss system of financial controls including purchase order authorisation, expense approval, payment authorisation limits, and segregation of duties
• Overseeing financial compliance with NHS pensions
• Overseeing purchase ledger and sales ledger operations ensuring supplier invoices are processed accurately, customer invoices are raised promptly, and the ledgers are properly managed
• Responsible for communications with HMRC, timely payments and correspondence where relevant,
• Overseeing PAYE and payroll processes liaising with the payroll provider or managing payroll directly, ensuring accurate submissions and PAYE payments to HMRC
• Supporting company accountants with queries required for end of year accounting and filing
• Coordinating the external audit process acting as the primary point of contact for the auditors by providing supporting schedules and documentation, and managing the audit to completion within the agreed timetable

Cash management and treasury

• Managing the businesss cash position daily monitoring bank account balances, authorising payments, and ensuring the business always has adequate liquidity
• Preparing and maintaining monthly cash flow forecast for WKPC and the PCN accounts that WKPC manages
• Managing debtor collections overseeing the aged debtor ledger, chasing overdue receivables, and working with the sales team to resolve invoice disputes
• Managing creditor payments ensuring suppliers are paid within agreed terms, maintaining the aged creditor ledger, and managing any payment disputes
• Overseeing banking administration managing bank mandates, online banking access, and the relationship with the businesss bank at an operational level

Budgeting and forecasting support

• Supporting the Finance Director/SMT in the annual budgeting process preparing budget templates and supporting the Finance Director/SMT with strategic financial planning to ensure ongoing sustainability
• Preparing reports for the AGM
• Producing monthly budget versus actual variance analysis and providing explanatory notes that support the Finance Directors/SMT board reporting
• Maintaining and updating the rolling cash flow forecast as actuals are posted and assumptions are revised
• Supporting the production of financial models and forecasting analysis as required by the Finance Director

Contracts

• Supporting Finance Director/SMT in the management of contracts with Commissioners and Suppliers
• Ensuring contracts are renewed/renegotiated prior to contract end dates
• Recommend sources of supply and identify saving opportunities
• Obtain quotations for purchases and contracts
• Monitor all contracts and arrange contract review meetings to monitor suppliers and service managers
• Develop contracts database
• Maintain full record of all contracts on database
• Support procurement and business case development

Finance team management

• Managing the day-to-day activities of the finance team and any junior finance staff
• Reviewing the work of the finance team for accuracy and completeness before it is used for management reporting or external purposes
• Supporting the development and training of finance team members providing guidance, feedback, and mentoring to less experienced staff
• Providing 1:1 line management to the direct reports and lead on their annual appraisal
• Managing the finance teams workload and priorities across the month-end cycle, the year-end, and any ad hoc requirements

Systems and process improvement

• Maintaining and improving the accounting software and financial systems ensuring they are configured correctly, updated, and used effectively by the finance team
• Identifying and implementing process improvements that improve efficiency, accuracy, and speed of the finance functions output
• Supporting or leading system implementations and finance system upgrades where required

Financial Governance

• Work collaboratively with PCNs, GP practices and NHS partners to ensure strong financial governance across the federation.
• Support compliance with NHS financial standards, contractual requirements, and internal controls.
• Provide accurate financial information and advice to enable joint decision-making and effective use of NHS resources.
• Maintain robust financial records, budgets, forecasts, and reports to support operational and strategic planning.
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