Fundraising Administrator
Job Description
Job summary
Fundraising Administrator
37.5 hours per week
Permanent
Salary: £25,760 - £27,476 per annum
Closing Date: Thursday 11th June 2026
Interview Date: TBC
**This post may close early due to high numbers of applications, so you are advised to apply promptly. **
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
We welcome applications from the Armed Forces Community - get in touch to find out more
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PLEASE NOTE: We are unable to provide visa sponsorship for this role.
- Based at George Eliot Hospital, Nuneaton, this role will provide effective administrative support to the George Eliot Hospital Charity (GEH Charity) working closely with the charity, finance and clinical teams.
- This role is a key position at the charity working on day-to-day administrative tasks including grant application requests, processing donations, producing thank you letters and creating reports along with supporting various fundraising activities.
Main duties of the job
- Processing donations and regular gifts to ensure they are correctly added to the fundraising database and thanked in a timely manner.
- Support fundraising team with administration of fundraising campaigns and events.
- Manage all grant applications from start to finish, assisting with grant application form completion, supporting applicants to obtaining correct signatories, raising purchase orders, placing orders and advising on receipt of delivery.
- Lead on weekly grant application catch up meeting and actions to take forward.
- Keep Fundraising Coordinator update on all GEH marketing opportunities for social media and naming tags.
- Take a leading role in managing the administration of fundraising resources, ordering stock, and recording orders on the database.
About us
Here at George Eliot our vision to'excel at patient care' takes centre stage. An ever evolving clinically-led acute service provider we are on a journey to continually provide high quality, safe and responsive services delivered by inspiring, friendly and compassionate staff who share our corporate values which underpin everything we do. Our values are not just words on a piece of paper, they bond us together, reflect our ambition and shape who we are:
Effective Open Communication
excellence and safety in everything we do
Challenge but support
Expect respect and dignity
Local health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, in house training and development, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
If you are applying for a Domestic Assistant or Health Care Assistant role you may be eligible for the refer a friend scheme - find out more here: https://www.geh.nhs.uk/about-us/people-and-workforce/vacancies/refer-friend-scheme
Job responsibilities
- Processing Gift Aid claims in conjunction with the finance team and working across the team to make sure Gift Aid declarations are up to date and accurate and that Gift Aid claims are maximised.
- Support the Fundraising Manager and Coordinator with stewardship of small and unsolicited donations as required.
- Record all cheques and donations received and prepare for thanking.
- Manage administration of online fundraising tools, such as JustGiving and Much Loved.
- Act as first contact for fundraising enquiries over the phone and via email and delegate to the correct team member.
- Send out fundraising materials and resource packs to individual fundraisers, community groups and corporate supporters. Monitor fundraising materials stock levels and handle reorders.
- Provide reports and information as required.
- Manage and maintain fundraising and office filing systems, and database, ensuring our records are in line with adequate retention periods as required by policy.
- All employees are expected to read and follow the George Eliot Hospital NHS Trust, and GEH Charitys policies and procedures and carry out their duties in line with the vision and values of the organisation.
- Maintain a confidential, sensitive, and discrete approach to personal, sensitive and organisational information.
- Represent the organisation in a positive manner.
Person Specification
Experience and Knowledge
Essential
- Computer literate and proficient in the use of common software such as Microsoft Office
- Basic financial tracking and management
- Using CRM effectively to input and manage information and data
- Adaptability adjusting to new priorities and unexpected challenges
Desirable
- Knowledge of using a procurement system to purchase items
- Ability to research information for projects or analysis
Qualifications(s) and Professional Training
Essential
- Level 2 Diploma in business admin or acquired equivalent experience in relevant discipline
Desirable
- Professional qualification in fundraising
Skills and Abilities
Essential
- Efficiently handling multiple tasks and meeting deadlines
- Juggling various responsibilities simultaneously
- Accurate input and management of data and information
- Maintaining accurate documentation and systems
Desirable
- Managing calendars, appointments and visits
- Critical thinking to analyse issues and develop solutions
Personal Qualities
Essential
- Have a go attitude and team player
- Taking initiative and the ability to work independently
- Representing the business positively to all stakeholders
- Handling sensitive information responsibly
- Communicate both written and verbally in a clear, professional way via email, telephone and reports
Other
Essential
- An ability to travel and to work outside of normal office hours as required accruing TOIL
- Willing and able to travel off-site meetings
Desirable
- Holds a current driving licence and has access to a vehicle
Trust Values
Essential
- Effective open communication
- EXcellence and safety in everything we do
- Challenge but support
- Expect respect and dignity
- Local healthcare that inspires confidence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
George Eliot Hospital NHS Trust
Address
George Eliot Hospital NHS Trust
Communications Office, Lewes House
Nuneaton
CV10 7DJ
United Kingdom
