MDT Co-ordinator
Job Description
Job summary
The Cancer Services Team are looking for a highly motivated and enthusiastic individual to join them in supporting the Trust in achieving and sustaining the cancer targets. T he post is a temporary 12 month position, to cover maternity leave, 30 hours per week over 5 days, Monday - Friday and the post holder will be trained across all tumour sites to provide cover for annual leave and sickness. The post will be based at the Worcester Royal Hospital site, with the need to attend the Alexandra Hospital site as when required to cover the needs of the service. This role would be ideal for someone who would like to gain more experience in the cancer field and develop their skills in a busy, progressive department.
The successful candidate will preferably have previous NHS experience working in a busy team. Excellent organisation skills will also be required to ensure that patients are tracked, and their progress monitored along their pathway using hospital computerised data and tracking systems. This is a very demanding role, and the post holder would need to work flexibly at times.
Main duties of the job
The post holder will be expected to prepare and facilitate weekly Cancer MDT meetings. They will be trained on all MDTs and play an important role in tracking the patient journey from the point of referral to their diagnosis and treatments; as well as collecting and entering the Cancer Outcomes & Services Dataset (COSD), cancer waiting times, Chemotherapy and Audit data.
The post holder will be fully conversant with patient pathways across site specific tumour groups to ensure that patient are treated equitably, reaching targets for first appointments, diagnostic tests and treatment within relevant time scales. Ensure that all the necessary information is available to enable clinical decisions to be made by the MDT and make sure that all decisions taken by the MDT are documented according to local protocol.
The post holder is responsible for collecting all relevant data for cancer waiting times and other national data collection requirements. They will maintain an accurate tracking system utilising Somerset Cancer Register (SCR) for all patients referred as urgent suspected cancer cases and all patients subsequently diagnosed at WAHT.
The post holder will need to liaise with relevant departments across the trust to monitor the co-ordination of all elements of the patient pathway. In addition, the post holder will be responsible for entering data for the national minimum data set for the relevant tumour type.
About us
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.
Job responsibilities
Key Duties:
Working on your own initiative with minimum direct supervision, prepare lists of patients for discussion at MDT meetings using information provided by the pathology search, clinicians, or any other member of the MDT or wider hospital teams.
Competently utilise the full range of Trust databases in your day-to-day work to collect and enter data in accordance with the cancer waiting times targets, COSD and Audit datasets. Competently operate video- conferencing equipment during MDT meetings.
MDT meeting, preparation and follow up duties:
Provide full administrative support for the weekly cancer MDT meetings which need covering on a week-to-week basis: taking referrals for patients to be discussed, producing the list of patients to be discussed on SCR, including all relevant clinical data, targets dates and OPA dates.
Be responsible for circulating MDT agendas/lists to all members of the MDT in a timely manner before the meeting, ensuring this is encrypted if going outside the Trust.
Keep accurate and up to date contact lists of all core and extended members of the MDT team for circulating MDT agendas and/ or any further information relevant to the MDT members.
Keep accurate and up to date contact lists of all MDT team members and clerical staff required to receive MDT outcomes.
Communicate the cut off time for the referral of patients for discussion to appropriate medical staff.
Find and collate all pathology material with the relevant site lead pathologist in preparation for the MDT meetings and return all materials used appropriately.
Be responsible for uploading all relevant patients imaging onto the PACs radiology system within the timescales agreed with the lead radiologist to be accessible for the MDT meeting.
Request PET scan/Bone scan images to be transferred to WHAT PACs system to be available to view during the MDT meeting and request imaging reports as required in preparation for the MDT meetings.
Request all other relevant offsite imaging and/ or histology slides to be transferred in a timely manner to be available for MDT meeting.
Set up the MDT room, turning all the equipment on ready to use.
Set up and operate video conferencing equipment, reporting equipment problems to the IT helpdesk and escalating to the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hours.
Attend all multi-disciplinary meetings within the scope of the role. These may start at 08.00 or finish at 18.00, and hence flexibility in working hours is required.
Live minute taking in MDT meetings, using SCR projected to capture clinically accurate data.
Participate during the MDT meeting where required, prompting the clinical team for missing data items that are required for audits/COSD.
Participate during the MDT meeting where required, notifying the clinical team if a patient has a treatment target date and prompting the team when treatment plans/planned treatment start dates discussed are not within that target date.
Distribute the outcome of each patient discussed at the meeting (in the form of minutes) to the appropriate medical and non-medical staff, to ensure that they are aware of the decisions made. The turnaround for this is 24 hours.
Ensure that, following the meetings, all actions and requests recommended by the team are booked and confirmed in a timely manner and to follow up with appropriate departments and clinical nurse specialists to ensure these appointments have been made appropriately.
Ensure a tertiary alert including all patient data transfer information is sent to any treating tertiary centre for investigations or treatment within 2 working days of MDT discussion and record this accurately on SCR.
Ensure that a record of the actions proposed (MDT Pro-forma) is filed in the patient records and/or sent for scanning for electronic notes.
Maintain accurate MDT attendance record on SCR and add and delete members as appropriate.
Data/ tracking duties:
Working on your own initiative with minimum direct supervision collect cancer waiting times, COSD and Audit data and enter it onto SCR. Completing any data errors in a timely manner for the monthly data submissions.
Actively track all patients referred through the suspected cancer route, 62-day screening programme or upgraded on the 62-day pathway for the MDT teams requesting any appointment and/ or investigation dates to be brought forward where appropriate.
Ensure patient tracking comments are updated with precise and accurate comments as PTL lists are sent out weekly per specialty.
Update SCR immediately with any actions taken by the Directorates that are returned on the PTLs.
Actively chase and update TCI dates or treatment start dates for patients with diagnosed cancer. Requesting dates past the breach date to be brought forward to prevent a breach.
Escalate any potential breaches to the Directorate Support Manager and Directorate Managers in a timely manner and inform the MDT Support Managers or Deputy Cancer Services Manager if actions are not taken within 24 hours.
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