Medical Education Co-ordinator
Job Description
Job summary
We are seeking a committed and motivated Medical Education Co-ordinator to act as a key link between the Medical School, Trust, consultants and students regarding placements, timetables, allocations and assessments. Maintain accurate student records, distribute and collate ward and community timetables, and ensure information is shared with the Medical School.
To coordinate student inductions, including production of timetables, information packs, and booking venues/tutors. Support the delivery of teaching programmes by liaising with clinical staff, arranging cover for changes, and supporting online teaching.
Support students with welfare and day-to-day issues, assist in teaching sessions and induction activities, and ensure facilities and IT access are in place. Participate in team meetings, training, and professional development to support the delivery of undergraduate medical education across the Trust.
The post holder will play a pivotal role in supporting the administrative functions for the provision of Continuing Professional Development (CPD). This includes acting as a key point of contact for enquiries from staff, managers, and partner organisations, providing prompt and professional advice to facilitate access to CPD opportunities and funding.
The post holder will also be responsible for arranging internal and external CPD events.
Main duties of the job
Act as the main point of contact for medical and PA student placements, coordinating communication across the Trust, universities, and clinical teams. Plan and manage teaching programmes, including student timetables, inductions, assessments, and placements for 15-20 students across multiple cohorts annually, ensuring alignment with trainer availability and service demands.
Organise teaching sessions, exams, inductions, and placement logistics, ensuring multiple placements run smoothly at the same time. Liaise with university partners to confirm allocations and placement details, and maintain accurate student records including attendance, feedback, and timetable changes.
Provide guidance and support to students, managing queries and escalating welfare or professionalism concerns where appropriate. Analyse student feedback and evaluation data to identify trends and support continuous improvement.
Develop effective working relationships with consultants, ward teams, and academic partners. Support reporting, audits, and ensure compliance with Information Governance.
Coordinate CPD activity, acting as first point of contact for queries, processing applications, and maintaining accurate funding records. Organise CPD events, manage budgets, and liaise with internal and external stakeholders regarding courses, payments, and learning opportunities.
Closing Date: 14th June 2026
Shortlisting Date: 17th June 2026
Interview Date: w/c 22nd June 2026
About us
Everything we do is underpinned by our core values: -
We Care - We act with respect and empathy, and always value difference
We Listen - We understand people's views and respond to their individual needs
We Deliver - We develop and provide excellent services and support our partners
We will consider a variety of flexible working arrangements to enable staff to balance their work and home lives and support staff by offering a fantastic range of benefitsincluding :
Increase mileage rates for >4500
A wide range of health and wellbeing support packages
A range of internal and external development and learning opportunities
Plusmany more.
We are also proud to pledge our support to the Armed Forces and hold a Bronze Award in the Defence Employer Recognition Scheme.
BDCFT is dedicated to environmental and social sustainability by delivering on the commitments within our Green Plan. All staff are actively encouraged and supported toparticipatein training and toidentifyand implement sustainable quality improvement across all service areas and activities.
Please note that the Trust reserves the right to close the vacancy before the closing date ifa sufficient number ofapplications are received. It is in the candidate's best interest to apply as soon as possible.
Job responsibilities
Please read the attached Job description and person specification for further details about this role.
Right to Work in the UK
Applicants should be aware that for any individual who requires a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only. This is an essential requirement of the role, and the Trust is unable to offer you a role if you are unable to meet Trust requirements for sponsorship and Home Office requirements for a visa.
Prior to your appointment you will be asked to provide confirmation of your right to work andresidein the UK. During your continued employment with the Trust, you have a personal responsibility to notify your manager as soon as possible should there be any changes to your right to work status.
Regrettably, if the role is not eligible for sponsorship under the Trusts eligibility criteria, the Trust are unable to extend your employment beyond theexpirationof your current visa. The Trust is not responsible or liable for ensuring that your employment continues after this period.
As a condition of continuous employment, it essential youmaintainthe legal right to work in the United Kingdom throughout the duration of your employment with Bradford District Care NHS Foundation Trust (BDCFT). Any change in your right-to-work status, including but not limited to visaexpiration, revocation, or denial of renewal, mayimpactyour eligibility for employment with the Trust. It is your responsibility to promptly inform your Line Manager of any changes in your right-to-work statusimmediatelyand to provide necessary documentation for verification purposes. Failure to obtain or renew your visain a timely manner is a breach of employment conditions and will result in termination of your employment. We appreciate your attention to this matter and your commitment to fulfilling this requirement promptly.
Person Specification
Knowledge
Essential
- Understanding of medical education processes and procedures, awareness of current HR issues and best practice in relation to medical education
Experience
Essential
- Proven experience within an administration role.
- Proven experience of being able to work on own initiative and without supervision
- Demonstrable education / medical administration experience
- Problem identification and solving
Desirable
- Experience of working in an education or healthcare environment
- Previous medical education and/or medical education experience in NHS
Qualification and Training
Essential
- Educated to A level standard or equivalent
- Diploma level or equivalent experience
Desirable
- Knowledge of medical terminology
- IT qualification/Business/ Management/ Administration
Skills
Essential
- Excellent communication skills: ability to communicate with staff at all levels and deal with complex sensitive information appropriately.
- Ability and desire to work as part of a team, providing assistance to and cover for colleagues when requested.
- Comprehensive use of Microsoft Office applications e.g. Word, Excel Ability to work to tight time scales
- Flexible approach to working and hours of work
- Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Bradford District Care NHS Foundation Trust
Address
Lynfield Mount Hopsital
Heights Lane
Bradford
BD9 6DP
United Kingdom
Employer's website
https://www.bdct.nhs.uk/current-vacancies/ (Opens in a new tab)
