Medical HR Administrator
Job Description
Job summary
An opportunity has arisen to join the Medical HR team at Sussex Partnership NHS Foundation Trust as a Medical HR Administrator. This is a key administrative role within a busy and supportive team, providing essential support to the medical workforce across the Trust.
The post holder will provide a comprehensive and efficient administrative service, supporting medical recruitment and employment processes from end to end. This includes work relating to consultants, resident doctors, clinical attachments and agency locums. The role plays an important part in ensuring recruitment and employment activity is delivered in a timely, accurate and compliant way, supporting safe clinical services across the organisation.
Main duties of the job
As a Medical HR Administrator, you will:
- Provide a comprehensive and efficient administrative support service to the Medical HR team
- Support end-to-end medical recruitment activity, from advertising through to pre-employment checks, in line with Trust policies and NHS Employment Check Standards
- Maintain accurate electronic filing, record-keeping and archiving systems
- Produce high-quality correspondence including contracts of employment, conditional and unconditional offers
- Support the administration of resident doctor rotations, inductions, and exception reporting set-up
- Assist with the coordination of Advisory Appointment Committees, including arranging meetings and preparing interview packs
- Respond to routine HR queries relating to recruitment, annual leave, sickness absence and terms and conditions, escalating complex issues where appropriate
- Provide administrative support across medical agency, substantive, fixed-term and bank recruitment
- Work closely with colleagues across Medical HR, Medical Education and wider workforce teams
About us
Sussex Partnership NHS Foundation Trust is a leading NHS Mental Health Trust in the South East of England. We are committed to delivering high-quality services to the patients, carers, and communities we serve.
As part of our commitment to excellence, we strive to be a place where both patients and staff feel proud to recommend our services to their loved ones.
Join us in making a difference by contributing your skills and dedication to improving the health and well-being of our communities, as well as:
- Career Growth: This role offers opportunities for development, and you will be part of a team committed to excellence in service delivery.
- Impact: Your work will directly contribute to the efficiency and quality of medical staffing services within a large NHS Trust.
- Supportive Environment: Work within a supportive team that values collaboration, attention to detail, and high standards.
Job responsibilities
Please see the attached job description and person specification for this role.
We recognise that candidates may choose to use AI tools when preparing their application, and this is welcomed. However, we ask that all application responses genuinely reflect you, your experience and your voice. We are keen to understand the real person behind the application.
Person Specification
Qualifications
Essential
- NVQ level III in a relevant subject or equivalent relevant experience (such as HR, Training or Administrative and Clerical).
Knowledge/Experience
Essential
- Knowledge and experience of maintaining office systems and procedures.
- Experience of producing documents to a high standard of presentation with good accuracy.
- Experience of maintaining detailed database and spreadsheet information and staff record systems.
- Experience of working as part of a team.
- Good working knowledge of Microsoft Office packages.
Desirable
- Knowledge and understanding of key issues within the NHS and/or other public sector organisations.
Skills
Essential
- Ability to work to tight deadlines and deal with conflicting demands.
- Excellent communication skills with a wide range of people and organisations, at Director level, both face-to-face and on the telephone.
- Ability to consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
- Ability to work on own initiative and prioritise own workload, with a supervisor available for support.
Personal Attributes
Essential
- Proactive and self-motivated.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Portland House,
Richmond Road
Worthing
BN11 1HS
United Kingdom
