Medical Secretary/Senior Booking Clerk
Job Description
Job summary
Medical Secretary/Theatre Scheduler General Surgery
Band 3
37.5 hours per week - Monday Friday - Fixed Term until May 2027 to cover maternity leave
An exciting opportunity has arisen for a full-time Medical Secretary/Theatre Scheduler to join our General Surgery team at Rotherham General Hospital. We are looking for a highly motivated and enthusiastic individual. We are looking for someone with the following attributes to join our team:
RSA III /OCR or equivalent experience
Hard working and self-motivated
Ability to work under pressure in order to meet deadlines
Excellent communication skills Computer literate with excellent keyboard skills.
Good team player
Main duties of the job
Responsible to the Administration Manager for the provision of an efficient personal secretarial service to the Consultant Team and supporting staff.
To be responsible for the co-ordination and transcription of audio files to produce clinical letters, reports etc., within acceptable timeframes.
Manage consultant waiting lists and schedule theatres, book pre op assessment and maximise theatre utilisation.
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.
Job responsibilities
Please see attached job description and person specification for full details of the role and responsibilities.
Person Specification
Knowledge
Essential
- Knowledge of the Data Protection Act
Desirable
- Knowledge and understanding the 18 week policies
- Knowledge of national and local access targets
Experience
Essential
- Current experience of Microsoft word processing and spreadsheet packages
- Experience using databases
- Working under pressure/ meeting targets and deadlines
- Working as part of a team / under own initiative.
Desirable
- Previous experience working as a medical secretary including medical audio transcription
- Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
- Maintain effective, accurate and efficient office systems including meditech.
- Waiting List Management
Have you been referred to apply under the Widening Participation Agenda?
Essential
- If so, please provide the name of the organisation that referred you to enable us to validate and track your application
Qualifications
Essential
- 3 GCSES including English (or equivalent), Grade C or above/ 4-7
- RSA Word Processing / OCR Word Processing qualification
Desirable
- NVQ in customer services administration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Rotherham NHS Foundation Trust
Address
The Rotherham Nhs Foundation Trust
Moorgate Road
Rotherham
South Yorkshire
S60 2UD
United Kingdom
