Medical Support Secretary
Job Description
Job summary
To provide a comprehensive and efficient secretarial service for the Department of Dermatology.
The post holder will be required to be flexible to meet the needs of the service.
Main duties of the job
In conjunction with the medical secretaries, support the Consultants, Nurse Specialists and the wider department by undertaking a range of support secretarial duties.
Work alongside the medical secretarial team at all times with increasing responsibility during the absence of their Band 4 colleagues. The role consists of dealing with telephone messages, taking minutes of meetings, and undertaking any urgent typing for the Consultants and the wider clinical team ensuring clinicians instructions are acted upon and completed.
Using G2 to type patient letters relating to clinic appointments, discharge summaries, tests etc. from longhand or verbal dictation to meet Trust Standards.
Work in conjunction with the medical secretarial team by having regular telephone contact with patients and other healthcare professionals internally and externally and occasionally face to face.
Take accurate messages related to consultant / secretary regarding patient enquiries.
Provide support as part of the medical secretarial team in the management of the day case process ensuring all information is accurately entered onto the hospital's electronic patient record (EPR).
About us
This vacancy is advertised on a fixed term contract basis for a maximum period of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential
- 3 GCSE's (or equivalent) including English at grade 4/C or above
- OCRII word processing (or equivalent demonstrable NHS experience as a support secretary)
Desirable
- Experience of Microsoft packages
- Medical Audio Qualification
Experience
Essential
- Experience in an audio typist / secretarial role within the NHS
- Experience of dealing with the public
Desirable
- Experience of medical terminology
- Experience of minute taking
- Previous experience of using a patient record system (Lorenzo/Connect)
Further training
Essential
- Experience of using the medical secretarial module in Lorenzo/Connect (or other hospital system)
- To actively undertake appraisals and job specific mandatory training as required by the Trust
- Knowledge of 18 Week RTT
- Willingness to undertake training as required by specific post
Desirable
- Knowledge of patient record systems
- Customer Care training
- Knowledge of STH specific policies such as the Access Policy.
Special Skills/Aptitudes
Essential
- Excellent communication skills both written and verbal
- Excellent organisational skills with the ability to organise and prioritise workload
- Excellent IT skills, including ability to accurately manage electronic filing systems
- Professional attitude
- Efficient and effective approach to working practices incorporating Trust PROUD values
- Ability to use initiative and work to tight deadlines
- Ability to prioritise effectively
Other Factors
Essential
- Must demonstrate a clear understanding of confidentiality
- Ability to work well within a team as well as independently and be flexible in working practices
- Committed to personal training and development
- Committed to patient centred services
- Flexible and not adverse to change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
United Kingdom
