Purchase and Sales Ledger Supervisor
Job Description
Job summary
Purchase and Sales Ledger Supervisor
Hours: 30 hours per week
Salary: £26,700 - £28,400 (WTE £33,000 -£35,000 based on 37 hours)
Location: Farnham, Surrey
Are you passionate about working for a charity that delivers exceptional care? A role with Phyllis Tuckwell gives you the opportunity to make a real difference to peoples lives every day.
We have an opening for a part-time Sales and Purchase Ledger Supervisor withinour friendly and supportive Finance Teambased at our site in Farham, Surrey. This role provides efficient and effective management of the Purchase Ledger and Sales Ledger. It is varied and challenging and will allow the successful candidate to gain a broad understanding of Finance within a charity and healthcare setting.
If you would like to feel part of a welcoming and committed team, benefit from strong peer and managerial support, and want to develop your career with excellent training and education opportunities, we would be delighted to hear from you.
About You
A successful Sales and Purchase Ledger Supervisor will have:
- A proactive and can do attitude
- Excellent organisation skills with the ability to muti-task
- The ability to learn quickly and work at a fast pace
- A flexible and professional approach
- Excellent interpersonal and communication skills
- Good computer and administration skills
- The ability to handle sensitive information in a confidential manner
- Strong team working skills as well as the ability to work independently
Main duties of the job
For a full list of essential requirements, please refer to the job description and person specification document.
About Us
We are based in Farnham and Guildford, and provide bespoke, compassionate palliative and end of life care for people living with an advanced or terminal illness, across West Surrey and North-East Hampshire.
Phyllis Tuckwell is a very special place to work. Our staff make a real difference to the lives of our patients and their loved ones, providing outstanding care at a time that really matters. Our Finance Team members are pivotal in helping deliver our vital services, ensuring every day is precious for our patients.
The impact of our services on the lives of our patients and their families can be read about here:https://www.pth.org.uk/our-care/helpful-information/patient-stories/
We are committed to creating a diverse and inclusive culture, with the principles of fairness and equality at its core. We are an equal opportunities employer, who values and respects our employees unique knowledge, skills and experiences. We warmly welcome applications from all sections of the community. All appointments are made following a fair and equitable process, based on merit, job requirements and business need.
About us
We Offer:
Excellent Benefits
- Six weeks paid holiday plus public holidays
- Phyllis Tuckwell Group Personal Pension Plan (matched contributions up to 7.5%)
- Health Cash Plan Scheme
- Employee Assistance Programme
- Staff Benefit Scheme
- Blue Light Discount Card
Excellent Career Development
- Professional finance exams
- Skill Development and Training
- Project-Based Learning
- Internal Mobility and Career Progression
- Professional Growth
- Upskilling
- Apprenticeships
- Coaching
- Diverse Training Courses
A Great Place to Work
- Equal Opportunities employer
- Flexible hours and flexible working
- Supportive colleagues
- 97% of our staff are proud to work for Phyllis Tuckwell*
* Phyllis Tuckwell Birdsong Hospice staff survey 2023
If you are unable to apply on-line or have any questions about the recruitment process, contact HR on 01252 729408 or email: [email protected]
We reserve the right to close the role ahead of the closing date should sufficient applications be received. Your early response is therefore encouraged. Please note that we do not hold a sponsor licence and therefore are unable to provide sponsorship.
This post is subject to an enhanced Disclosure and Barring Service check.
NO MEDIA OR AGENCIES
Job responsibilities
POST: Purchase and Sales Ledger Supervisor
ACCOUNTABLE TO: Head of Finance
JOB PURPOSE: To be responsible for the timely and accurate maintenance of all aspects of the sales and purchase ledgers in accordance with PT policies and procedures.
RESPONSIBILITIES:
1.0 Professional
1.1 Purchase Ledger:
- Operate the purchase ledger system within Business Central (BC),
- Ensure all purchase invoices are correctly authorised prior to payment.
- Enter all purchase transactions to the supplier ledger ensuring the timely processing of all invoices and credit notes and using appropriate VAT rates.
- Ensure records are kept providing accurate information and documentation in line with audit requirements
- Reconcile suppliers accounts with supplier statements, obtaining missing invoices and resolving any discrepancies.
- Prepare aged creditors reports on a regular basis for payment and ensure that all payments are correctly allocated to invoices.
- Distribute remittance advices
- Prepare and maintain a purchase ledger procedures handbook detailing processes used.
- Strive to continue to achieve annual Fast Payer Award.
- Train and support colleagues in the use of the BC ordering system
1.2 Sales Ledger
- Raise sales invoices on BC upon request from finance and other managers and send to customers / managers for onward distribution
- Ensure all sales invoices have the correct VAT treatment and coding in BC.
- Prepare the aged debtors report and liaise with managers concerning chasing for outstanding payments
1.3 General
- Assist the income team during periods of high workload and during planned and unplanned absences
- Undertake any other tasks as directed by your line management in accordance with PT policy and procedures.
2.0 General
- To meet financial deadlines as required
- Attend appropriate meetings and training events in order to ensure that information being supplied is relevant and up-to-date
- Work within agreed PT policies and guidelines
- Participate in quality monitoring and audit as appropriate
- Review and demonstrate commitment to developing own learning needs at annual appraisal.
3.0 Training and Development
- To work closely with other members of the finance department to ensure security of monies and correct processing of transactions
- To maintain a good working relationship with the other departments within the hospice.
- To contribute to development of departmental policy and procedure.
- To give guidance to volunteers who support the finance department.
Personal:
- To maintain up to date knowledge of accounting procedures
4.0 Safeguarding, Equality, Diversity and Inclusion
4.1 Role holders are required to understand their responsibilities in the safeguarding context, ensuring that Phyllis Tuckwell reduces the risk of harm or abuse of adults and children at risk.
You are required to:
- adhere to Phyllis Tuckwells Safeguarding Policy (held on the NEST), which supports the local authoritys multi agency safeguarding policy, the law (Care Act 2014) and Mental Capacity Act 2005 (including Deprivation of Liberty Safeguards).
- inform the appropriate PT professional where there is concern that an adult or child may be at risk of harm, abuse, or neglect.
Phyllis Tuckwell is committed to an Equal Opportunities approach, valuing, and respecting everyone as individuals, with diverse opinions, cultures, lifestyles, and circumstances.
This job description is underpinned by Phyllis Tuckwells philosophy, culture, and core values, which actively embrace diversity and inclusion and promotes total team spirit.
This job description is current and subject to yearly review in consultation with the jobholder. It is liable to reflect and anticipate necessary changes to support the PT strategy.
Person Specification
Qualifications
Essential
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