JEXU Business Administration Specialist - South West (Ref: 1708 )

Overview Job holders within this Group Profile are focused in a particular specialist administrative area, using their specific qualifications or experience.These roles are non-operational with no line management responsibilities and are rotational.These roles may involve contact with prisoners depending on their area of work.Characteristics Typical tasks associated with this Group Profile include:Organise, produce and maintain accurate records for the area of workAct as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishmentComplete monitoring returns for the area of workInput requisitions on the finance database for purchases in the area of workCo-ordinate any awareness sessions for the area of workPrepare paperwork for checking by their manager, conducting initial checks as requiredCorrespond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately sharedMaintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as requiredCollate information on relevant Service Delivery Indicators (SDIs)Arrange any meetings including the preparation of paperwork, minutes and action pointsJob Descriptions relating to this Group Profile The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.Business Administrator Specialist : Access to Justice IT Security ControllerBusiness Administrator Specialist : Communication OfficerBusiness Administrator Specialist : Family Development VisitsBusiness Administrator Specialist : Intelligence AnalystBusiness Administrator Specialist : Safer Custody AnalystBusiness Administrator Specialist : Senior Case AdministratorEssential Skills/ Qualifications/ Accreditation/ Registration Job holders must complete specific training in their specialism once they take up post.An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) WelshWhen transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.Essential Skills:Able to deal effectively and assertively with staff at all levelsAble user of MS Word and MS ExcelInformation collation and analysis Hours of Work and Allowances 37 hour working week.