Executive Assistant

Executive Assistant, based Waltham Abbey (EN9 1AS) Hybrid role. Salary up to £40k p.a. + many benefits. Supporting the CEO and Executive team with operational and administrative efficiency, ensuring effective communication between functions and able to work at pace and be up for a challenge in our dynamic and award-winning pet business. Join a warm and welcoming team in a role that will be fulfilling, at an exciting phase of growth and where you can make a valued contribution to the Executive team.

The Benefits: At Jollyes, we're as passionate about our people as we are about our pets! We think our tail-wagging benefits package reflects our appreciation for all that our colleagues do and provides support where it's needed most.

• Competitive salary of up to £40k p.a. with a multitude of additional benefits.
• iTrent financial wellbeing package, powered by Wagestream, enabling access to earnings before pay day plus lots more discounts and savings benefits.
• Retail Trust membership - counselling, wellbeing and financial support for the retail industry
• Colleague 'Treats' - numerous discounts on up to 800 high street retailers and online service providers from groceries to holidays and cinema trips
• Colleague 'We Care' wellbeing & medical support services - online GP, mental health support, get fit programme and much more (including 'Tooth Fairy' dentist on demand).
• 50% off Jollyes branded products (and 30% off other brands in store for your pet's needs!) with discounts for our groomers and pet clinics too.
• Workplace pension scheme provided by Legal & General (contributions EE 3%, ER 5%)
• Free colleague uniform and on-site parking
• Additional paid leave for your wedding, new pet coming home and your birthday off!
• Enhanced Maternity leave - Full pay for first 26 weeks before reverting to SMP for 13 weeks. (or 6 weeks at full pay followed by 33 weeks at SMP if under 2 yrs service)*
• Enhanced Paternity leave - partners to receive 4 weeks full pay (or 2 weeks full pay under 2 yrs svc)*
• Buy/Sell holiday scheme - can purchase or sell up to 5 days provided it doesn't take you below the minimum entitlement!
• Care concierge supporting colleagues who are carers with access to information, services and benefits
• Alvie health coaching / cancer support (specialist nurses, physio's, nutritionists, psychologists...)
• Discounted membership for David Lloyd Clubs - access to gym, pool, spa, classes, racquet sports, kids clubs and more

Further benefits on completion of probationary period include Critical Illness & Life Assurance, Private Medical Insurance and enhanced company pension scheme.

The Role - Executive Assistant Jollyes is growing and experiencing great success, attracting awards, and receiving great customer reviews. But we continue to be ambitious and are focused on our growth trajectory with some exciting plans.

This role is based within our Head Office support team in Waltham Abbey*. It is a hybrid working role requiring at least 3 office days per week, and flexibility to travel to other sites as required, to support the CEO and Executive team to succeed in achieving their goals.

A full job description is available on request, but to outline your key responsibilities as an Executive Assistant, you'll be:

• Proactively managing effective and efficient communication between the Executive team
• Providing diary support, organizing and keeping notes for key meetings including preparing agendas and presentation decks, following up on meeting actions without prompting
• Event planning, delivering full event management within budget and brief
• Providing travel arrangements and itineraries
• Source, set up and manage travel agency / provider relationship, analyzing spend and presenting findings to the Executive Team
• Develop relationships with Private Equity board and their executive support associates
• Complete administrative tasks such as meeting room bookings, expense reporting, holiday bookings and track budgets where necessary

*Our office is pet friendly (as you might expect) but only the colleagues with 4 legs can snooze on the job :)

The Skills - Executive Assistant

So, what does it take to be the EA of the Jollyes Executive team? You'll be supporting 5+ different characters and personalities who all have their own priorities whilst working towards our common business goals. You'll need to be personable, adaptable and able to cope with change with a 'can do' attitude. Also able to work at pace with energy and enthusiasm and not daunted by a challenge. This role will keep you busy but within an incredibly welcoming and supportive culture. Of course, it would help if you're a 'pet person' and can relate to our vision of making pet care affordable and enjoyable across the UK. To be successful, you'll need the following skills, experience and qualities:

• Proven experience in a similar EA type role, supporting multiple board members for a similar sized business with geographically diverse teams (UK).
• Proactive in nature and able to identify potential issues and find solutions to minimize risk
• Astute and commercially aware of the pressures of an executive board and how best to support
• High level of confidentiality and integrity with experience of managing senior diaries
• Strong interpersonal skills with the confidence to interact and communicate at all levels
• Exceptionally organised, able to plan ahead, prioritize your own workload with a high level of accuracy and attention to detail, working across multiple workstreams.
• IT savvy with the ability to pick up internal systems and highly proficient in MS Office suite
• Share our values of being: Wise, Focused, Genuine, Eager, Together

 About Jollyes - The Pet People

Jollyes are an award-winning UK pet retailer with over 100 stores and over 70 years of pet expertise between our paws. Winners of the Pet Industry Federation 'Best Pet Retailer 2023', Retail Week award for 'Best Retailer 2024' (under £250m t/o), and listed in the Sunday Times 'Best Places to Work' you really can be sure you're joining a great brand and employer, trusted by our customers and our colleagues. And with our accreditation to the Pet Sustainability Coalition, we're friendly to pets people and the planet too!

To Apply:

If you're looking for a career with an award-winning company who will truly value you and recognize your contribution with some fantastic rewards and benefits, where you can really make a difference, click to apply today!

Respectfully, no agencies please