Administrative Assistant - Little Owls Nurseries

Job title: Administrative Assistant

Salary: B1 £24,404 - £25,183 pro rata

Hours: 30 hours (all year round)

Contract: Temporary 12 months

Location: Various locations across the City.

Are you interested in a career in admin supporting Little Owls nurseries and Children Centres?

Learning for Life Service is a great place to progress in your admin career, we support staff to learn and progress by offering regular training.

We are committed to the ambition of Child Friendly Leeds . We want Leeds to be a city where all children are safe, happy and healthy, do well at school, fulfil their potential and grow up to be active citizens with voice and influence.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions .

About the role

As an Administrative Assistant you will be based at a Little Owls nursery or children centre. You will support senior managers and staff teams by providing a high quality reception and administrative service and offering first class customer care to service users. It is rewarding work, as well as energetic and at times challenging.

You will:

• Provide high quality administrative support for Senior leaders and the service.
• Provide excellent customer service to customers, colleagues and visitors.
• Have a good knowledge of IT systems and work through raising orders, paying invoices and organising services.

About you:

We are looking for enthusiastic, adaptable candidates with personal qualities to support a very busy service. You must have:

• Excellent communication and listening skills
• Good IT skills with knowledge of using databases and Microsoft packages.

We expect the following experience and qualifications:

• Good standard of literacy and numeracy
• Good computer literacy
• Experience of working with others
• Ability to work in different environments

What we offer you

We take pride in offering the best employee experience, with benefits including:

• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions

• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further

How to apply

Apply for this job online.

Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role please contact: Andrea Smith, Children and Family Service - Tel: 0113 3784516 Email: andrea.smith@leeds.gov.uk

Applications received are assessed for shortlisting every two weeks. We hold interview panels regularly to fill ongoing vacancies in our nurseries.

Please be aware that successful applicants will be employed by LCC and not a particular centre and could be asked to work at any of the city wide Little Owls Nurseries or Children Centres.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

A Disclosure and Barring Service (DBS) check against the Children's barred list will be carried out on preferred candidates. Read our recruitment of ex-offenders policy .

We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve. Leeds City Council is recognised in Stonewall's Workplace Equality Index 2024. We are also an Age-friendly Employer, a Mindful Employer and a Disability Confident Leader.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six month probationary period.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, candidates must consider their own eligibility for sponsorship for a particular role through the Skilled Worker route before applying. To be eligible for sponsorship you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year or meet one of the other eligibility criteria. For more information visit Skilled Worker visa on the government website. Please ensure you are eligible before applying.

Job Description

Job purpose

Job Purpose: To support senior managers and staff teams by providing a high quality reception and administrative service and offering first class customer care to service users.

Responsibilities

• In liaison with the manager/senior officer, to be responsible for ensuring delivery of a high quality and efficient service within the administration area.
• To assist in providing a range of administrative support for internal and external customers.
• To work as part of a team to provide customer focused services.
• To be the first point of contact for visitors and customers - both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way.
• Provide an excellent customer service to customers, colleagues and visitors.
• To liaise with colleagues in order to prioritise work to meet conflicting deadlines.
• To maintain accurate records and track progress of work.
• To assist with the induction of new staff including the demonstration of duties.
• Ordering and monitoring stock supplies.
• To undertake administrative duties including:

- Preparing routine correspondence and standard forms

- Managing meeting rooms and dealing with hospitality and signing-in of visitors

- Preparation of certificates, information packs, handbooks, etc

- Assist with the arrangements for events etc.

• To use IT applications and databases effectively to deliver administrative tasks. To input and retrieve data using computerised systems.
• To collate and prepare information from a variety of sources including basic reports.
• Take notes at meetings.
• Operate ...