Admin Coordinator (Yorkshire Endoscopy Training Academy)
Job Description
Job summary
We have an exciting opportunity for an experienced administrator to join the Yorkshire Endoscopy Training Academy (YETA) team and provide administration support to the team.
You will work closely with the Academy Manager and Immersion Admin coordinator to help direct and develop a program of learning for regional Endoscopy training across Pan-Yorkshire.
The post holder will be responsible for supporting communicating and organising the logistics of endoscopy training amongst the various stakeholders and stakeholder organisations that contribute to YETA. This will involve monitoring the delivery of KPIs across the region and escalating any concerns.
This is a unique position and you will have an opportunity to help shape the role as we continue to develop the Academy.
Main duties of the job
The post holder will support the delivery of the curriculum as defined by the YETA (Yorkshire Endoscopy Training Academy).
This role will work closely with the Academy Training Manager in providing administration and coordination of services and training delivery across the Pan-Yorkshire region.
The post holder will be responsible for collecting and presenting quality assurance data for analysis by the YETA training committee.
The post holder will be responsible for establishing communication links across YETA to ensure any changes are communicated effectively across the region, this can involve complex process changes, sensitive material and various reports. You will need to ensure that this information is communicated in a way that engages the recipients, ensures the message is received/understood and provides reassurance.
You will also be responsible for producing and maintaining SOP's in relation to the administration of the Pan Yorkshire Training Academy and Immersion Centre.
Organise and attend internal and external meetings as required ensuring accurate action logs and/or minutes are taken.
You will also provide cross cover support to the Endoscopy Immersion Admin Coordinator if necessary.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of it's staff together with the provision of an excellent health and well-being support service but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of one year due to the post being externally funded. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the ongoing source of the external funding and the requirement for the post to be maintained.
Please also note any secondment must first be agreed with your current line manager.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
Essential
- Diploma in Business Administration or comparable experience
- Evidence of continuing personal development
Desirable
- Management and / or leadership training and / or qualification or equivalent
Experience
Essential
- An awareness of and an ability to work with differing stakeholder organisations to deliver a service
- Experience of interpreting complex data and production of high quality performance reports using spreadsheets and graphical presentation
- Experience of using virtual platforms such as Microsoft Teams
- Awareness of inspection and accreditation processes relevant to the service
- Experience of Health Service administration or experience within comparable sector
Desirable
- Has administered an educational program within the NHS
- Has administered within endoscopy and is familiar with its management and structure
- Knowledge of national and local performance standards and contemporary healthcare issues linked to the service
Personal qualities, skills and abilities
Essential
- Experience of working within a multidisciplinary team
- Excellent communication, negotiation and interpersonal skills
- Good organisational skills and problem solving abilities
- Experience with servicing meetings, preparing and circulating agendas and minutes
- Numerate and analytical skills and the ability to present complex data, with excellent report writing skills
- Ability to work under pressure and deliver results
- Innovative, enthusiastic and motivated in approach to work with the ability to motivate a team
- The ability to prioritise and deliver to short deadline, organising and managing own work schedule
Management/supervision
Essential
- Ability to work with minimal supervision
- Act as a role model ensuring PROUD Values are demonstrated in your work
- Able to co-ordinate work flows
- Determine staff rota's
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Northern General Hospital
Sheffield
S5 7AU
