Administration Manager
Job Description
Job summary
An exciting opportunity has arisen for a highly efficient, competent and dependable Administration Manager to manage the CMHT Admin Teams in Oldham.
You will be someone who likes to work in a fast-paced environmentand who can readily adapt to changing work priorities with the ability to multitask, whilst at the same time remaining calm and professional.
You will ensure high standards are maintained at all times and work is produced effectively and efficiently in accordance with Trust policies and procedures.
Main duties of the job
The Administration Manager will be responsible for line management of the admin and Local Authority admin teams within CMHT plus overseeing the PA to the Service Manager.To support the Service Manager with day to day issues with Health and Safety, office and equipment maintenance as well as any project work requested.Please see full Job Description for further information.
About us
We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.
Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our#PennineCarePeopleand do everything we can to make sure we're a great place to work.
All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.
Job responsibilities
Please see attached job description and person specification to support your application for this post. Please refer to the essential criteria in the person specification which will highlight the skills, knowledge and experience you will need to demonstrate in your application, by way of example, to give yourself the best opportunity to be shortlisted.
Person Specification
Education / Qualifications
Essential
- Qualifications and experience in office management and use of computer office programmes to degree level.
Desirable
- Experience of supporting and managing analysis within projects
Experience
Essential
- Proven experience within NHS or Social Services setting of operational management of staff.
- Able to deal with complex enquiries that require further investigation and identification of a resolution.
- Evidence of effective budgeting skills.
- Competence with Patient Administration Systems
Desirable
- Previous experience in a position demanding excellent organisational skills
- Experience of dealing with people for a wide range of backgrounds
Knowledge
Essential
- Experience of working within a framework of robust policies and governance structures
- Experience and proven competence of using Microsoft Word, Excel, PowerPoint and E-mail with the ability to present data /information in a meaningful format
Desirable
- Knowledge of Mental Health Issues
Skills and Abilities
Essential
- Adept at problem-solving techniques and possess excellent decision-making skills.
- Capable of prioritising and organising own workload with the ability to work under pressure to deliver organisational priorities in a changing environment.
- To be able to produce reports and analyse them at an operational level.
- Excellent communication (verbal and written) skills in order to communicate in an appropriate manner to all staff and members of the public and to do so while demonstrating tact and diplomacy.
- The ability to manage, organise and prioritise a complex and diverse workload without direct supervision.
- Self-motivated and able to act on own initiative but recognise when additional advice is required.
Desirable
- Paris or experience of working with large databases
- Ability to demonstrate flexibility in working hours to meet the demands of the service
Work Related Circumstances
Essential
- Use of a car or access to a means of mobility to travel across the Trust footprint in line with service needs
- Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies
- Appointments to regulated and controlled activities require an enhanced DBS disclosure.
Desirable
- Willing to undertake training where deemed relevant and necessary by manager.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Pennine Care NHS FT
Address
Oldham Community Mental Health Team, Maple House
Hamilton Street
Oldham
OL4 1DB
