Administrator
Job Description
Job summary
The following post has become available within KMPT for a dynamic, self-motivated, forward thinking administrator. The post will be within the Liaison Psychiatry Team (this service provides mental health assessments for patients presenting or currently staying within the hospital) for 37.5 hours per week.
The post will be based at William Harvey Hospital, although the successful candidate may be required on occasion to provide support to the other East Kent Hospital site. This role does not involve patient contact.
Main duties of the job
- To provide comprehensive admin support to the Team/Service
- To work with and alongside other Administrators
- Responsible for re-ordering stocks of office supplies.
- Responsible for replenishing forms/leaflets/documents in the workplace.
- Responsible for caseload management.
- To support Team Managers with staffing and booking NHSP/agency staff.
- To keep accurate and up to date service data records.
- To collate and send agendas and take and produce meeting minutes
About us
Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.
We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people across the county.
The Trust (rated Good overall by the CQC and Outstanding for care) has 3,283 staff working in 66 buildings across 33 locations, covering an area of 1,450 square miles.
You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.
The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.
Our strategyOur mission is what we set out to do every dayWe deliver brilliant care through brilliant people
Our vision is where we want to be in the futureTo provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.
Check out our recruitment videos Recruitment - YouTube
Job responsibilities
- To use the Trust systems to record and check patient information.
- To monitor teams training and book as required.
- To maintain and update information noticeboards within the office.
- To be able to work under pressure and to specified deadlines.
- Expected to implement policies as directed by the trust/directorate for the department, ensuring awareness throughout the department
Please refer to the attached job description for full details and main responsibilities of the role.
Person Specification
Training and Qualifications
Essential
- GCSE in Maths and English Grade C or above
- Educated to NVQ Level 3 in Administration
Desirable
- 5 GCSES's Grade C or above
Experience
Essential
- Previous paid employment of administrative/office work for minimum of 2 years
Desirable
- Previous NHS experience would be advantageous
Knowledge and Skills
Essential
- Basic Excel setting up of spreadsheets and updating databases
- Preparation of documents to high quality using word
- Use of outlook for updating of calendar and appointments
- Minute taking experience
- Prioritisation and organisation of workload and ability to meet deadlines.
- Good keyboard skills
- Ability to work as part of a team and on own initiative
- Ability to communicate with other colleagues and stakeholders professionally
- Problem solving skills
- Accurate numeracy
- Attention to detail
- Resilience
- Minute Taking
Desirable
- Intermediate/Advanced Level Excel
- Evidence of data collection/analysis experience
- Ability to work unsupervised
- Knowledge of virtual meeting systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Kent & Medway NHS & Social Care Partnership Trust
Address
William Harvey Hospital
Kennington Road
Ashford
TN24 0LZ
