Administrator for Commissioning Mental Health & Learning Disabilities
Job Description
Job summary
To provide an efficient, effective and confidential Administrative service to the Commissioning Team. To contribute to the secretarial/administrative support for the Health Board and to the efficient operation of the office systems.To operate within the Health Board policies and procedures
Main duties of the job
Undertake complex administrative duties relation to the function of the Commissioning Team. To be responsible for the chasing on all pending cases and awaiting placement cases. Responsible for diary management for Commissioning. To manage an effective administrative system on behalf of the Commissioning Team. Arrange and service meetings, Quality Assurance Panels and sub committees / groups ensuring agenda and papers are distributed on time.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Job responsibilities
To undertake complex administrative duties relating to the function of the Commissioning Team, Mental Health and Learning Disabilities.
To be responsible for the chasing on all pending cases and awaiting placement cases for Continuing Healthcare.
To be responsible for diary management for the Commissioning Team.
To assist in the timely processing of Continuing NHS Healthcare applications and enquiries, ensuring urgent correspondence is dealt with immediately.
To manage, co-ordinate and service meetings for the Commissioning Team as directed, including venues, travel arrangements and timely production and distribution of associated paperwork where appropriate.
To handle incoming and outgoing telephone calls for the Commissioning Team promptly, accurately and confidentially, filtering incoming calls to other offices within the ABUHB as appropriate.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
To participate in Commissioning Team meetings.
To contribute to relevant decision-making processes relating to admin policies and procedures.
To copy and circulate documents as required, ensuring timely distribution.
To prepare draft letters for the Continuing Healthcare Commissioning Team and minute meetings as required.
To manage an effective administrative system on behalf of the Commissioning Team.
To arrange and service Continuing Healthcare meetings, Quality Assurance Panels and sub committees / groups ensuring agenda and papers are distributed on time.
To have a responsibility to contribute to the development of corporate policies and procedures within the workplace.
Complete and maintain patient information on the NCCD.
Person Specification
Essential
Essential
- Minute taking skills
Desirable
Desirable
- working with applications
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Aneurin Bevan University Health Board
Address
St Cadoc's Hospital
Lodge Road
Caerleon
NP18 3XQ
