Administrator
- NHS
- Part Time
- Portsmouth
- 12.21 an hour
Job Description
Job summary
This is an exciting opportunity to join our dynamic and friendly team within a busy GP practice. Our organisation really does make a difference for people within our community. With no two days ever being the same.
This is a key role to join our admin team as an administrator.
This role is worked over three days for 16 hours per week.
Monday 10-2pm
Weds 9-5pm
Fri 9-1pm
We offer 5.6 weeks holiday (pro rata) plus bank holidays
Gift voucher for birthdays
Paid breaks
uniform
Main duties of the job
The main duties of the role is to complete all administrative tasks for the whole of the practice including:
Actioning and processing emails
Uploading documents into the system, filing into patient records, coding and linking to diagnosis
Scanning post, emails reports
Deducting patients
Book baby immunisation and check appointments, send out letters for babies and mum
Complete baby registrations and documents
Process NHS Mail 111, OOH, walk in, ED
Action tasks
About us
Craneswater Group Practice is a busy doctors practice within the heart of Southsea, just a stones throw from the seafront. We have over 11,00 patients and a team of 40. This is made up of six GP Partners two salaried GPS, Three Nurse Practitioners and three HCAs. We are responsible for providing friendly, caring and timely medical services to our patients
We are a training practice and continually develop all our team.
If you are looking for part time work in an exciting administrative role, where no two days are the same this could be the perfect position for you
Job responsibilities
Emails- add emails into admin team folder, forward to people who deal with specific emails, add emails into registrations
Documents- process documents by bringing them over from emails and tasks, filling in info to put on patient records such as pt details, sender recipient and any coding or linking to diagnosis, forwarding to GP or team groups if necessary
Book baby immunisation and 6-8 week check appts- baby needs 30 min appt, mum needs 15 min appt both on same day with same GP, book mum appt before baby, try to get immunisation and check booked on same day, have to be booked by 8 week mark, immunisation no earlier than 8 weeks
Baby registrations and documents- processing birth summary for mum and baby, register baby first by NHS No., complete all details to save to patient records, then go to patients home screen and onto auto-consultation, general and record birth summary into tabbed journal, please see protocol for info to record
NHS mail- 111, OOH, walk in, ED- these documents will come through via emails, we scan them, into system via NHSMAIL tab on docs, these docs are from ST Marys, QA, OOH and NHS 111
Tasks- these get actioned which automatically bring them over into our batches as electronic docs, Solent admin, PPCA admin, emergency medication supplied, CDA incoming, hospital correspondence
Post- gets opened daily, scan and process onto patient records or TWIMC
Scanning- includes post, emails, reports
Send out letters for babies and mum- once appt is booked for baby and mum- send out congratulations letter to mum, also complete letter stating appts for both baby and mum
Complete deductions of patients
Person Specification
Qualifications
Essential
- GCSE Grade A to C in English and Maths or level 4 and above
- Excellent IT skills
Desirable
- Previous GP surgery experience
- Knowledge of system one
- Experience of working with the general public
Employer details
Employer name
Craneswater Group Practice
Address
34-36 Waverley Road
Southsea
Hampshire
PO5 2PW
