Administrator
- NHS
- Part Time
- Welwyn Garden City
- 24071.00 - 25674.00 a year
Job Description
Job summary
Are you looking for an exciting administration role within a new initiative in HCT?
We are looking for enthusiastic and adaptable individuals who have a high attention to detail.
The roles demand excellent self-management and prioritisation skills to offer a high-quality admin service. You will work in a collaborative way to ensure a smooth and efficient service. You will be responsible for specific tasks and will have a positive influence on those around you.
These posts are in the admin support hub for the Neurodiversity Pathway for children and young people across Herts who would benefit from a pre-assessment for attention deficit hyperactivity disorder (ADHD) and/or an autism assessment. These roles will provide admin support to the admin and clinical teams across partner organisations.
The post holders will work closely with the multi-disciplinary team and other agencies who provide assessment and support related to ADHD and Autism in a variety of community settings.
Main duties of the job
- Provide an efficient, comprehensive, professional, and confidential administrative and secretarial service using organisational ability in terms of administrative systems and demonstrating initiative and motivation.
- Use own initiative, working without direct supervision, to fulfil the role's aims.
- Prioritise and manage own workload and take personal responsibility for a number of specific tasks, providing cross cover for tasks/responsibilities for any service should the need arise.
- Be the first point of contact for inquiries and communications proactively taking action where appropriate or hand over to the appropriate member of the team for required response.
- Plan staff rotas and cover; arrange meetings; manage diaries as required.
- Participate in team meetings, including typing and distributing minutes and prepare presentations as required.
- Demonstrate administrative and secretarial duties to new starters and less experienced staff.
About us
A big thank you for considering joining us at Hertfordshire Community NHS Trust
You'll find it a great place to work with many benefits offered to you as a member of our staff
We put our service users, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities
Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision
We welcome diversity in our workforce and are interested in applicants from all backgrounds and ages
We don't want you to miss out so we'd like you to know that if we have a high level of interest in this role, the vacancy may close prior to the advertised closing date, so please make your application as soon as possible - Apply now
You've made a great decision to apply to join to HCT - we're looking forward to taking the next steps of the journey with you.
Word versions of documents are available if needed to allow for any adaptations to be made i.e. font, colour, background, convert to Read Aloud.
You can apply to Access to Work to get money for communication support at a job interview - please use this link for more information: https://www.gov.uk/guidance/apply-for-communication-support-at-a-job-interview-if-you-have-a-disability-or-health-condition-access-to-work You need to apply before the interview takes place.
Job responsibilities
These fixed-term posts are based in Welwyn Garden City. There might also be an opportunity for a proportion of your time to be home working based on Trust guidance (to be discussed and agreed with your line manager based on service needs).
In addition to the basic salary, this post will attract a High Cost Area Supplement of 5% of basic salary subject to a minimum and a maximum payment per annum, pro rata where applicable.
For this role you will need to have a full valid driving licence and access to a car to use regularly for business purposes is essential (unless you have a disability as defined by the Equality Act 2010).
Please refer to the attached job description for more specific information about this role.
Whilst it is not a legal requirement, Hertfordshire Community NHS Trust encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID-19.
Are you interested in developing your skills further? If so, apply now as we reserve the right to close this advert before the closing date should we receive a high volume of applications.
Person Specification
Qualifications
Essential
- oNVQ Level 3 in Business and Administration or equivalent level of knowledge
- oPrevious knowledge of secretarial or administrative procedures and systems, such as answering queries, progress chasing, task related problem solving, acquired through experience and training.
- oGood command of spoken and written English
Skills
Essential
- oWell-developed written and verbal communication skills to enable you to communicate clearly by telephone, email and face to face with a range of people.
- oAdvanced keyboard and IT skills required.
- oExperience of formal minute taking, formatting and distributing.
- oGood planning and organisational skills to be able to prioritise workload effectively.
Personal Qualities
Essential
- oPossess resilience to deal with any distressing and emotional demands of the role.
- oAbility to work under pressure and to tight deadlines.
- oEligible to live and work in the UK.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hertfordshire Community NHS Trust
Address
Howard Court
14 Tewin Road
Welwyn Garden City
AL7 1BW
