Anaesthetic Medical Officer
Job Description
Job summary
The main purpose of this role is to provide comprehensive secretarial support to the anaesthetic department.
Main duties of the job
Annual Leave Co-Ordination for 100+ medical staff Approving/declining annual leave depending on departmental cover required countywide
Study leave monitoring and associated paperwork
Liaising with relevant departments impacted by annual leave requests to give enough notice for cover by another staff member
Ensuring Annual leave is compliant with annual leave policies and local departmental guidelines Maintain up to date annual leave records.
Ensure Annual leave has no impact on on-call cover countywide
Mandatory Training compliance/monitoring.
Strict monitoring of DSA to comply with national requirements.
Support College Tutors with Trainee EDT allocations and any relevant courses required to attend.
Supporting the Division with Job planning To enable DSM/DSO to support other areas within the division with the job planning process. This will then support other directorates within the division to match the demand and job plan capacity work that Anaesthetics have achieved. This will ultimately increase the division achievement of the job planning compliance standard.
Carry out any other administrative duty as required by the Directorates of Anaesthesia.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job responsibilities
Annual Leave Co-Ordination for 100+ medical staff Approving/declining annual leave depending on departmental cover required countywide
Study leave monitoring and associated paperwork
Liaising with relevant departments impacted by annual leave requests to give enough notice for cover by another staff member
Ensuring Annual leave is compliant with annual leave policies and local departmental guidelines Maintain up to date annual leave records.
Ensure Annual leave has no impact on on-call cover countywide
Mandatory Training compliance/monitoring.
Strict monitoring of DSA to comply with national requirements.
Support College Tutors with Trainee EDT allocations and any relevant courses required to attend.
Supporting the Division with Job planning To enable DSM/DSO to support other areas within the division with the job planning process. This will then support other directorates within the division to match the demand and job plan capacity work that Anaesthetics have achieved. This will ultimately increase the division achievement of the job planning compliance standard.
Carry out any other administrative duty as required by the Directorates of Anaesthesia.
Person Specification
Experience
Essential
- Previous experience in dealing with clinical colleagues. Previous experience of fast paced turnaround within the workplace.
Desirable
- Previous administrative/secretarial experience within the NHS.
Qualifications
Essential
- GCSE grade C or above including English/Maths. Ability to use and understand spreadsheets.
Desirable
- Previous use of CLW Rota and Allocate systems. Previous rota co-ordination/waiting list experience.
Personal Qualities
Essential
- Friendly and courteous manner. Awareness of patient confidentiality. Logical and methodical approach to work. Flexible and adaptable. Able to act under own initiative. Able to work as a team. Able to keep calm with a large workload.
Skills/ Knowledge
Essential
- High level of computer literacy. Ability to prioritise workload effectively. Good verbal and written communication skills. Good organisational skills.
Desirable
- Knowledge of PAS/Bluespier systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Worcestershire Acute Hospitals NHS Trust
Address
The Alexandra Hospital
Woodrow Drive
Redditch
Worcestershire
B98 7UB
