Band 3 Administration Support - Finance Systems

Job summary

This is an exciting time to join the Finance Systems team as we prepare to implement a new ERP System across the Trust.

We are seeking to recruit motivated and enthusiastic individual to join our team. We would like the successful candidate to be pro-active, approachable and supportive to both colleagues and stakeholders, to have a conscientious approach to their work, the ability to demonstrate administrative experience and be able to meet the main duties of the role as identified in the job description.

We are looking for an individual who is fully committed to providing a high standard of work to support the needs of the team, colleagues, and the Trust.

Success in this role will see you transfer your existing administration skills and develop your knowledge as your career with UHB grows. You will mirror our Trust values of being Kind, Connected and Bold.

Main duties of the job

*Act as the main contact for Finance Systems, dealing with telephone calls and correspondence and redirecting as appropriate. Ensuring that courtesy and confidentiality is maintained at all times.

*Ensure that all incidents are recorded accurately on the incident management system.

*Escalate all incidents to 3rd party suppliers where necessary, liaising with them and testing to ensure a favourable resolution for the Trust notifying all relevant parties of the progress.

*Maintain system security by maintaining/creating new users in accordance with appropriately authorised documentation in line with Trust's defined roles.

*Maintain system reference data as directed and modifying aspects of software information.

*Provide support for all administrative tasks required by Finance Systems, which includes but not limited to, arranging meetings, maintenance & booking of training schedules, reproduction of training material, scanning and filing documentation, distribution of agenda & action points, updating test plans and updating distribution lists.

*Raise stock and non-stock requisitions on behalf of the department.

*Ensure that an adequate stock of stationery and consumables relevant to the department are available to enable smooth running of the department.

*Production of management reports as per the requirement schedule.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.