Clinical Admin Officer
Job Description
Job summary
An exciting opportunity has arisen for a Clinical Admin Officer to join the Obstetrics & Gynaecology Clinical Admin team at Wexham Park Hospital. Accuracy and attention to detail are a must. Applicants should enjoy working in a busy environment and you will need to be organised, enthusiastic and dedicated with excellent interpersonal and time management skills.
The position will offer the chance to work with Obs & Gynae Consultants and their clinical team. The role is ideally suited to candidates with administrative experience with a positive approach to change. If you enjoy a complex and varied workload this could be the post for you.
Main duties of the job
- To provide an administrative service to the Department to look after consultants admin
- To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported
- Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trusts policies and procedures
- To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures
- Answer queries from colleagues, GP's and patients in a timely and professional manner
- To ensure that secure systems are in place for the storage of all resources including computerised information
- Scanning and uploading relevant patient medical documents into the Trust's Electronic Patient Record system
- To assist clinicians with sending letters using Epic where incomplete patient information e.g. address or where attachments need to be included
- To ensure all phone calls are dealt with in a professional and timely manner
- To operate the various EPIC and other IT systems to fulfil the role/department requirements
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
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Job responsibilities
For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.
Person Specification
Qualifications
Essential
- NVQ Level 3 Administration or equivalent practical knowledge
- Good education to GCSE standard or equivalent experience
Experience
Essential
- Experience of working in an office environment
- Experience of working within a team environment
Desirable
- Working in the NHS either in a hospital/private practice/GP setting
- Provide general non-clinical advice
Skills
Essential
- Ability to communicate clearly
- Ability to work with minimal supervision
- Ability to prioritise workload
- Able to adapt to change
- Excellent interpersonal skills.
Desirable
- Understanding of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Frimley Health NHS Foundation Trust
Address
Wexham Park Hospital
Wexham Road
Slough
SL2 4HL
