Divisional Secretary - Surgery
Job Description
Job summary
An excellent and exciting opportunity has arisen to work in the Division of Surgery to support the Senior Leadership Team. We are looking for an excellent communicator who is a forward thinking, positive and highly motivated individual to join the team. Full time hours available.
We are looking to recruit a well organised secretary to provide comprehensive efficient secretarial/administrative who wishes to develop their skills to support the Division.
As a key member of the Division of Surgery you will be part of an experienced and supportive team responsible for providing a first class service to the Senior Leadership Team, Consultants, Matrons, Ward Managers and other key members of the Division of Surgery.
Applicants should have a flexible approach to work with the ability to work with minimal supervision, prioritise work and deal with complex/sensitive issues. An understanding of information governance/confidentiality procedures and knowledge of records management processes are also important aspects of the post.
Main duties of the job
As a member of the Division of Surgery you will provide comprehensive, customer focused, administrative support.
Applicants should be able to demonstrate excellent communication, organisational and team working skills and have experience of supporting and encouraging others whilst working in a demanding office/customer service environment.
The successful applicant will be required to have previous secretarial experience, have the ability to take concise minutes and have an excellent working knowledge/understanding of Microsoft Office applications, including the use of databases. The successful applicant will also be required to have GCSE English Language qualification or equivalent.
The post requires excellent organisational skills, and requires the ability to work independently, frequently exercising tact, discretion, initiative, and judgement.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Person Specification
Knowledge and Experience
Essential
- Proven recent experience in a secretarial/administrative role
- Previous experience working within a busy health care environment
- Working knowledge of Microsoft Office software - Word and Excel in particular
Desirable
- Proven experience in an administrative role within a healthcare environment.
- Working knowledge a mainframe IT system
- Service Improvement training
Qualifications / Training
Essential
- GCSE English Language - minimum Grade C or equivalent qualification or experience
- Good standard of general education
Desirable
- Customer Care qualification
- Office management or similar qualification
Personal Attributes & Skills
Essential
- Able to communicate effectively both written and verbally
- Able to deal sensitively and professionally with all queries
- Able to work within a team environment
- Maintain confidentiality at all times in respect of the Data Protection Act (1998)
- Ability to work proactively and adapt to changing deadlines
- Flexible approach to enable changing demands to be accommodated effectively
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Doncaster & Bassetlaw Teaching Hospitals NHS FT
Address
Doncaster Royal Infirmary
Armthorpe Road
Doncaster
DN2 5LT
