Estates Officer (Building)
Job Description
Job summary
Bedfordshire Hospitals NHS Foundation Trust requires a highly motivated, reliable and flexible Estates Officer (Building) to work as a key member of the Estates Management Team. You will play a proactive role within the team, delivering key objectives to meet both departmental and Trust requirements.
Main duties of the job
You will advise and assist the Technical Services Manager on all technical matters relating to building maintenance management within their field of expertise and control. You will also provide supervisory leadership to the Maintenance Team and liaise with key Trust departments to ensure maintenance and repair works are delivered smoothly and with little or no effect on patient care services. You will manage all aspects of the minor works projects for the Bedford Hospital site including scoping and interpreting customer's needs, tender and quotation preparation and management, supplier selection, full project management to completion and final snagging and fault finding.
You will have extensive knowledge of infrastructure services and suitable experience of working within a challenging environment and will have a full understanding of current legislation, and be responsible for ensuring compliance with Trust Policies, procedures.
You will also have HNC/HND qualification in Construction, Engineering or Building Services or similar, or hold a higher level qualification, and have sufficient time served experience to enable them to undertake the duties of the post.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Job responsibilities
- Manage minor works projects including preparation of specifications and tender documentation
- Responsible for the day to day management of asbestos within the Trust properties in accordance with the Control of asbestos Regulations
- Assist the Technical Services Manager with the management of the directly employed labour
- Preparation of Statement of Need and Business Case submissions for areas of responsibility and assist stakeholders where appropriate
- Assist in the preparation of design, schematic and working drawings using Computer Aided Design for revenue and capital projects
- Obtain competitive quotations following the Trust SFIs and use of electronic tendering systems such as Pro-Contract. Undertake tender analysis ensuring compliance and appropriateness of work.
- When required study, review and advise on all drawings and specifications and submit any queries to design teams.
- Carry out all the general services provided during the execution of the minor works project contract.
- Ensure planned construction and maintenance works are carried out to ensure minimal disruption to patients, staff and the service in general.
- Undertake inspections as required including asbestos and building fabric.
- Controlling those budgets associated with the Capital and Revenue Works programme, as delegated by the Senior Estates Manager
- Ensure compliance with all H & S, Statutory and Mandatory Regulations & Guidance etc. Advise the Senior Estates Manager on all aspects of CDM regulations and Health & Safety in connection with this role.
- Attend required meetings and provide professional expertise in the area of structural compliance to Estates colleagues
- Plan and review programmes of work in consultation with the Senior Estates Manager.
- Carry out surveys of external areas of the Trust e.g. roads and pavements and internal areas e.g. flooring and environmental aspects. Cost and arrange remedial work within the budgeted allocation
- Cost, arrange and manage passive fire protection remedial work to fire compartmentation around the Trust properties ensuring lessons learned and guidance from complex building fires are taken into consideration.
- Arrange training and instruction as required by the Senior Estates Manager.
- Manage and maintain the Permit to Work System to allow work above ceilings thus maintaining the integrity of fire protection. Present instruction and training in the use of this permit
- Develop or assist (as appropriate) the implementation of new requirements and/or Trust policies or procedures designed to ensure statutory compliance and minimise risk.
- Arrange the preparation and recording of statistical data required by the Senior Estates Manager.
- Raise orders and certify completion of work in accordance with Trust financial procedures.
- To take an active part in the use of the departments computer systems for the implementation of all Estates related programmes.
- Liaise with all disciplines on operational maintenance and minor improvement schemes advising on Building standards.
- Act as the Deputy Responsible Person for the Management of Asbestos in the Trust in accordance with current legislation. Provide annual re-inspection of known asbestos in the Trust and maintain the trusts computer based asbestos register.
- Provide professional Asbestos related advice to estates and maintenance staff as required, act as the main point of contact for Permit to work
- Prepare and present asbestos awareness training to Estates, other Trust staff (e.g. Information Technology and Telecomms) and outside contractors.
- Undertake training in other disciplines e.g. water safety to ensure compliance during construction works.
- Take part in the Estates management on call rota.
- To undertake any other appropriate duties as requested
Person Specification
Qualifications
Essential
- Higher National Certificate/Diploma in a construction, engineering or related subject or equivalent experience in construction
- Degree-level education in a relevant discipline or demonstrable comparable experience
Desirable
- BOHS P405 Management of Asbestos in Buildings
Experience
Essential
- Extensive experience working in a construction or similar environment
- Project management experience, delivering projects to time, cost and quality
- Experience of managing external advisors/contractors
- Experience of working with external bodies e.g. Local Authority
Desirable
- Experience of carrying out re-inspections of Asbestos Containing Materials within buildings
Knowledge
Essential
- Demonstrate ability to communicate clearly and effectively orally and in writing
- Numerate and IT literate to interpret/present data and integrate information
- Competent in the use of AutoCAD design packages
- Demonstrable knowledge of CDM and Health and Safety Regulations
Desirable
- Ability to prepare and present training in statutory compliance subjects to internal and external staff, being the Subject Matter Expert (e.g. Asbestos)
- Operation of permit to work systems
- Knowledge of Health Technical Memorandums and relevant codes of practice
- Thorough knowledge of Building Regulations and Planning Regulations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .
From 6 April ...
