Executive Personal Assistant

Job summary

We are looking to appoint a motivated and enthusiastic person who has excellent personal assistant, organisational, administrative and interpersonal skills, and a high level knowledge of Microsoft Office software, i.e. Outlook, Word, Excel etc.

The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and administrative service to the Medical Director, including management of a busy diary, meeting preparation and formal minute taking, typing/word processing of letters, reports, and other correspondence.

Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working at a similar high level in their current/previous role.

Candidates who perform well at interview will be asked to return to the site the following Monday, 20 January 2025 to undertake a timed test in order to demonstrate they can meet the required standard.

Main duties of the job

To provide a high quality secretarial service in support of the Trust's HQ function, including diary and email management, preparation of agendas and papers, formal minute taking, typing/word processing of letters, memo's, reports and other routine correspondence.

Day to day diary management for up to two Directors, providing a comprehensive, high quality secretarial service, including typing/word processing of letters, memo's, minutes, reports and other routine correspondence.

Email inbox management, deal with routine responses and flag emails for attention as required.

Undertake the preparation of agenda and papers, including formal minute taking and meeting notes at key meetings.

Produce documents, charts, tables, databases etc., by use of Microsoft IT Packages, e.g. Word, Excel, Access and Outlook.

Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of identifiable information.

Work on own initiative to manage, prioritise and delegate clerical tasks, as appropriate.

Receive and make telephone calls, taking messages, dealing with enquiries appropriately and ensuring accurate and timely communication of

messages.

Provide cover for Director's Executive PAs in the Trust's HQ function as required.

About us

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.

CQC rated us as 'GOOD' overall, commenting on how our colleagues "treated patients with compassion and kindness" and "felt positive and proud about working for the trust."

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
• Yearly appraisal and commitment to ongoing training
• Generous NHS pension scheme
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities