Facilities Coordinator

Job summary

Are you an organised and motivated professional looking for a rewarding role in healthcare facilities management?

We are seeking a Facilities Co-ordinator to support our Soft Facilities Management team in delivering a high-quality service across our Trust sites. You'll be based at Littlemore Mental Health Centre, with some requirement to travel to community sites for this role.

You'll supervise housekeeping staff, manage work performance, and provide essential training on waste management, health and safety, and trust policies. You'll ensure staff rotas are efficient, coordinating cover for absences, and managing payroll issues. You'll also oversee the ordering of consumables and uniforms, maintain accurate records of staff training and leave, and support senior managers in conducting audits and analysing results.

We are looking for someone with strong administrative skills, experience in finance-related tasks such as processing orders and invoices, and the ability to work independently in a fast-paced environment.We have a strong learning culture at Oxford Health and will support your personal and professional development where you'll have access to trust-wide learning and development programmes.

If you are passionate about contributing to the smooth running of essential healthcare services and want to make a difference in patient care, we would love to hear from you!

The ability to travel independently between sites within the Trust is essential for this role.

Main duties of the job

• Auditing of cleaning across Trust sites in Oxfordshire, to ensure all site services achieve high standards, within budget, to ensure all meet Infection Control and Trust standards, and to compile action plans for all remedial actions required.
• Supervise Head Housekeepers in their designated hub including conducting return to work interviews, one to one supervision and local management of work performance
• Deal with day-to-day staffing issues whilst escalating any staffing issues requiring more formal approach to Facilities Support Manager
• Train staff in Trust and local policies and procedures
• Suggest and make recommendations for improvements to existing facilities procedures and developing cleaning schedules.
• Responsible for recording the domestic and porter annual leave and sickness.
• Responsible for identifying any gaps in staffing levels and arrange agency or appropriate cover.

Please refer to the job description attached for a comprehensive list of duties

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists may apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team