Frailty Care Coordinator
Job Description
Job summary
The Frailty Care Co-ordinator will have a key role in working with the community services team and wider primary care team to ensure frail patients in the community receive appropriate interventions to support them to live as independently as possible. This will involve supporting the administrative co-ordination of a range of clinicians and representing the team at daily frailty meetings. The role will include data collection, reporting and liaising directly with clinicians to inform workloads.
Main duties of the job
The post-holder will, under the oversight of the PML clinical practitioner and reporting to the Operations Support Managerbe responsible for the following:
- Daily attendance at the frailty multidisciplinary team meeting
- Attend weekly frailty MDT meeting
- Assist with the coordination of referrals for our community teams.
- Allocate workload according to activity
- Data collection for submission to internal reports and national databases
About us
PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.
We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010
Job responsibilities
Principal Duties under direction of the daily clinical practitioner and supervised by the Operations Support Manager
Administration Duties:
- Be the co-ordinator of planned activity for the management of frail patients. Ensuring that healthcare professionals focus their resources on those in most need, co-ordinating the right intervention for each patient and ensuring that records are shared appropriately.
- Use data to monitor and track activity to enable outcome reporting. Using this information to work on a daily and weekly basis to inform healthcare professionals to inform their caseloads.
- Attend the daily frailty multidisciplinary team meeting to represent the team and ensure a coordinated approach to the workload.
- Ensure that information from the MDT meeting is collated and captured accurately to inform decision making, clinical assessments and enable reporting.
- Take telephone messages and relay to the relevant person/team in a prompt, efficient manner.
- Liaise with General Practitioners, Practice Managers and other staff as appropriate. Help people to manage their needs, answering their queries and supporting them to make appointments.
- Support people to take up training and employment, and to access appropriate benefits where eligible.
- Carry out any other appropriate duties as required
Management
- Allocate tasks on a daily basis as required as organisational priorities change as agreed with the Operations Support Manager
Governance
- Assist in the collation of data for reporting purposes.
- Work safely at all times in accordance with legislation, and in line with company policies and procedures.
Professional / Ethical Practice
- Acting in accordance with Principal Medical Limited (PML) protocols and policies and the Law.
- Maintaining confidentiality and communicating patient information in accordance with the Data Protection Act 1998.
- Working in a non-judgmental anti-discriminatory way, with regard to the cultural and religious beliefs of individuals and groups.
- Working within boundaries of competency and knowledge at all times
- Maintain administration systems and workspace used in a clean and tidy condition.
- Maintain a good working knowledge of Health and Safety procedures and fire precautions, and operate the correct procedures and participate in policy development and data collection where appropriate.
- Work flexibly to meet the needs of clients.
Personal Development
- Participate in regular supervision sessions and appraisals with your line manager
- Attending staff meetings, team meetings and in-service training as directed
- Taking responsibility for his / her own learning and development
- Ensure mandatory training is up-to-date at all times.
- Participating in an annual appraisal to identify personal / professional development plan
- Taking an active part in learning opportunities and keeps their own personal learning and development portfolio
- Taking opportunities to assist other health and social care disciplines
- Understanding own position and job role within the team
- Understanding where to go for support when needed
- Participate in the induction of new staff as required
It is the duty of all employees of PML to ensure a safe working environment and safe working practices are maintained at all times.
Staff should be prepared to work at any location within the Company to accommodate the needs of the service.
Person Specification
Qualifications
Essential
- Educated to GCSE level and above
Desirable
- Further qualification in administration
Skills and Knowledge
Essential
- Excellent oral and written communication skills.
- Good organisational skills with an ability to prioritise
- Methodical, efficient approach to office procedures and record keeping
- Good inter-personal skills
- Excellent written/ communication skills
- A high standard of accuracy and attention to detail
- Ability to use own judgement on when to take initiative and when to take advice
- A flexible, good, humoured approach
Experience
Essential
- Familiarity with healthcare sector
- Knowledge and competence with spreadsheets
Desirable
- Experience in healthcare administration
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Principal Medical Limited
Address
Principal Medical Ltd
3 Barberry Place
Bicester
Oxfordshire
OX26 3HA
