FT Health & Justice Procurement Admin

Job summary

As a Health & Justice Procurement Admin, the post holder will provide and support the Health and Justice Procurement, Workforce and Market Development Team with a wide range of administrative and computer skills as well as maintaining a range of knowledge and understanding of procedures, protocols and functions.

This post holder is expected to use their own initiative and be able to work unsupervised, undertaking specific project work as and when necessary. The post holder must be able to plan and manage a range of complex duties, organise own work to meet deadlines and respond professionally to enquiries both internal and external to the organisation.

The post holder will support the team providing administrative support and liaising with stakeholders and partners to deliver the programme of work.

Main duties of the job

Provide specialist secretarial/administration support and advice to the team to support a number of initiatives by:

• Taking telephone calls for others in the department when they are out and expected to use their initiative when dealing with phone calls and messages.
• Undertaking all administrative duties such as photocopying, faxing and sorting and prioritising mail and e-mail. Distributing as appropriate.
• Sorting and prioritising all incoming mail and e-mail, distributing as appropriate.
• Managing the electronic diary for the team, including arranging and changing appointments, prioritising these as appropriate.
• Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
• Organising and planning events as directedensuring the co- ordination and delivery of all materials and resources
• Required to input, monitor and check data produced and required for on- going programmes and projects.
• Working with all team members in the collection of information for performance reporting.
• Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders, assessing the situation and making judgements across a range of facts to determine the most appropriate route to resolution. Passing on relevant information to appropriate team members sensitively and autonomously.

About us

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visithttps://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you'll usually need to be paid the 'standard' salary rate of at least £38,700 per year, or the 'going rate' for your job, whichever is higher. You can find more information on the Government website.