Head of Procurement
Job Description
Job summary
An exciting opportunity has arisen for a new Head of Procurement who will be responsible for proactively and consistently ensuring that an effective and efficient procurement service is provided across the Trust.
You will, where appropriate identify and implement innovative solutions to support the organisation's strategic development and embed the Procurement Strategy.
The post holder will be based at the Kingsway Campus/working from home and be responsible for the management and performance of a small Team who also work on hybrid basis.
Whilst the role of Head of Procurement requires the individual to work with and lead others, it also requires an element of autonomous working to continuously drive the department forward.
The post holder is expected to contribute to the sharing of best practice within the Procurement department, required to adopt a flexible attitude and develop skills to enable them to fulfil their responsibilities.
This is both a challenging and rewarding role which will give the successful applicant an opportunity to work as part of a team, engaging with clinical and non-clinical staff, and organisations external tothe Trust, in order to provide high quality procurement service.
For further information and an informal discussion, please contact James Sabin [email protected]
Main duties of the job
You has managerial, professional and technical responsibility for delivery of procurement services to the Trust and achieving the financial performance and requirements of the Trust in terms of value for money and supporting social value and green plan. This will include the development and management of contracts for goods and services and the provision of professional advice to internal stakeholders within the Trust.
You will ensure efficiency and cost effectiveness of the service, which will be strongly customer-focused and will meet set performance targets. He/she will have full responsibility for establishing systems to:
a) Properly manage and provide procurement of goods and services;b) Contract management relative to clinical/non-clinical services purchased by DHcFT.c) Undertake strategic planning to achieve implementation of change in line with local and national policies and initiatives.d) Provide and manage a professional purchasing service to the Trust, contributing to the development and achievement of the Trust procurement strategy and work plan.e) Provide a strong effective professional management focus leading to the achievement of agreed targets, efficiencies and added value initiatives.
About us
Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of 'making a positive difference in people's lives'.
The team are made up of a Senior nurse, Lead nurses, registered nurses, specialist support workers, Occupational therapist, a Physiotherapist, a psychologist and Consultant Psychiatrist.
Benefits include: Commitment to flexible working where this is possible
- 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years' service
- Yearly appraisal and commitment to ongoing training
- Generous NHS pension scheme
- Good maternity, paternity and adoption benefits
- Health service discounts and online benefits
- Incremental pay progression
- Free confidential employee assistance programme 24/7
- Access to our LGBT+ network, BAME Network and Christian Network
- Health and wellbeing opportunities
- Structured learning and development opportunitie
Job responsibilities
Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
Key result areas (main duties/responsibilities:
1) To lead on policy and service development as appropriate and aligned to developments in the NHS landscape such as Integrated Care Systems and NHS Central Commercial Function initiatives and be accountable for implementation; provide the organisation with timely and relevant information at all levels to aid in decision making.
2) Be responsible for reviewing and updating existing policies & procedures as necessary. This will include overall responsibility for reviewing Government/national directives relating to procurement services including social value, sustainability and net zero and where appropriate advising the Trust on how these should be implemented.
3) Development of long term strategic and operational planning of the Procurement workplan, implementation and support service in line with the aims and strategic direction of the Trust
4) To contribute to changes in the Trusts delivery of healthcare, where appropriate identifying and implementing innovative solutions to support the organisations strategic development and embedding the Procurement Strategy.
5) Lead effective Contract Management and develop the appropriate systems to manage this effectively across the organisation.
6) Ensure Procurement Dashboard is maintained and developed in order to identify key risks and aid in departmental/ organisational decision making.
7) Manage/oversee the preparation of specifications, tenders/quotations and negotiation of orders/contracts in respect of all procurement of goods and services including healthcare services. Manage web-based contract management tool.
8) Ensure the provision of advice on quality and effectiveness of products and value for money including monitoring the performance of the Trusts major suppliers to ensure they remain cost effective and efficient. Continually review major products used by the Trust, keeping abreast of new products and managing trials where appropriate.
9) Research the market and give commercial/contractual advice on the procurement options available to the Trust ensuring compliance with legislation.
10) Maintain effective working relationships with external procurement partners including Integrated Care Systems. NHS Supply Chain and other procurement hubs.
11) Drive Benchmarking Initiatives with our Integrated Care Systems partners and other mental health trusts and advise the organisation on developing re-current Cost Improvement strategies on categorised areas of expenditure.
12) Develop a robust organisational tender process from conception to contract offer including the completion of required input to all levels of Business Cases through Trust Governance.
13) Lead the Trust through the Commercial Continuous Improvement Assessment Framework (CCIAF)
Re-prioritise work plans to accommodate unforeseen operational problems. Plan and organise work programmes that impact across other departments and affect service delivery.Information Resources
1) Ensure suitable systems are in place to support the operational management of procurement services.
2) Oversee the management of the Departments Contracts Database and savings record
3) Provide all relevant Management Information, support on specific projects to support customers in all areas of procurement activities
4) Manage the use of E-Requisitioning across the organisation including the development of catalogues
5) Ensure all mandatory returns are provided within local/national timescales.
6) Take a proactive role in identifying and implementing (with others where appropriate) changes to improve use of E-Systems or processes to improve the efficiency and effectiveness of existing working practices.
Communications & Working Relationships
1) The post holder will receive, provide and explain highly complex legal and professional/technical procurement information, using high levels of tact, diplomacy, persuasive and interpersonal skills to both specialists and non-specialists (e.g. senior managers, Executive Directors, Board of Directors), and will also discuss and negotiate on very detailed and complex contractual issues with a range of suppliers. The post holder must be able to gain the co-operation of others e.g. to implement a change process, by use of developed persuasive, motivational or similar influencing skills.
2) The post holder will also develop and deliver presentations e.g. to inform staff groups of change; to provide technical or professional training.
Provide strong and effective management of the Procurement team to ensure that all Procurement activity is effectively delivered in accordance with statutory requirements, Trust policy and key partner buying organisations, for example, the Integrated Care System and NHS Supply Chain.
Governance & Risk Management
3) The post holder will take a lead role in risk management for their service area, ensuring compliance with all statutory and mandatory requirements and local systems.
4) The post holder will ensure all procurement is undertaken in accordance with appropriate safety regulations and procedures to minimise risk.
Human Resources/Line Management
1) To play a proactive role in the recruitment of subordinate staff and to train, motivate, develop and manage those staff effectively, within Finance ...
