Higher Level Medical Secretary
Job Description
Job summary
Following a successful business case, we are able to advertise a part time position for the right candidate to join the Women & Children's Medical Secretarial team.
This is an exciting time to join us as we are looking at new ways of working within the Team.
We are looking to recruit a self-motivated well organised Medical Secretary who enjoys working in a busy but friendly working environment.
This role would ideally be suited to someone who has secretarial experience, and whilst not essential, an NHS background would be advantageous.
The successful applicant will have excellent communication skills, good interpersonal skills and effective time management together with strong IT skills, including audio typing.
The use of Office and Outlook is essential, previous experience of CareFlow would be beneficial.
Main duties of the job
- Manage multiple tasks ensuring that deadlines are met.
- Prioritise and organise own workload; making decisions and initiating action where necessary, ensuring the smooth running of the office
- Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements/investigations are carried out.
- Using own initiative ensure that results which require immediate action are presented to theMulti-Disciplinary Team in a timely manner and clinical responses are completed.
- Arrange and service meetings/lectures/conferences as requested; taking and transcribing minutes and any follow-up actions as requested.
- Using the in-house patient data tracking system locate, retrieve and deliver medical records/x-rays/investigation results.
- Ensure that all patient case notes passing through the office are booked in and out appropriately.
- Ensure malignancies are notified to the relevant Cancer Registry following clinical approval.
About us
The successful applicant will be working alongside a team of Obstetrics, Gynaecology, Colposcopy and Paediatric Medical Secretaries within the Women and Children's Centre. You will be supporting a number of Consultants and Nurse Specialists in various specialities which will provide a variety of interesting work.
Job responsibilities
For full duties and responsibilities please refer to the attached document entitled Job Description.
Person Specification
Education/Training
Essential
- 4 GCSE'S grades 9-4 or equivalent
- RSA stage 3 typewriting, word processing or A-C
- Knowledge of Microsoft Office packages eg Powerpoint, Word, Excel and other I.T skills
Desirable
- Ampsar
- EDCL
- NVQ 3 Business Admin
Experience
Essential
- Experience in Audio Typing
- Secretarial procedures
- Knowledge of software programs
- Significant secretarial experience
- Medical terminology
- Customer care experience
Desirable
- Medical Secretarial / PA
- Experience of compiling rotas
- Knowledge of PAS systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Shrewsbury and Telford Hospital NHS Trust
Address
PRH
Apley Castle
Telford
TF1 6TF
