Materials Management Assistant
Job Description
Job summary
The Trust is embarking on an exciting period of change as we implement Scan 4 Safety across a number of key wards and departments at the Trust, initially at Westmorland General Hospital.
The implementation of scan 4 safety will re-shape the role of logistics and supply chain across the local health economy to ensure the service is fit for purpose, in line with best practice and can deliver value and customer satisfaction in a sustainable manner.
The One Lancashire and South Cumbria Procurement Department is hosted by East Lancashire NHS Trust but staff are based across the region. The vision is to deliver an excellent procurement and logistics service, with the key focus on continuous improvement, and delivery of value for money to include savings, efficiencies and improvement of outcomes for patients.
This post is based within University Hospitals of Morecambe Bay NHS Foundation Trust and reports to the Scan 4 Safety Manager at Westmorland General Hospital.
Main duties of the job
MAIN DUTIES & KEY WORKING RELATIONSHIPS:
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.
Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.
The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.
Ensure discrepancies for returns and credits are processed timely and appropriately.
Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.
Keep all associated paper work regularly updated in line with code and location changes.
Have a flexible attitude to working hours to meet the needs of the customer.
Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.
Ensure compliance with Trust Standing Financial Instruction (SFIs) and policies.
About us
Procurement & Supply Chain is part of One Lancashire and South Cumbria, hosted by East Lancashire Hospitals NHS Foundation Trust.
The team provide services to:
- Blackpool Teaching Hospitals NHS Foundation Trust,
- Lancashire Teaching Hospitals NHS Foundation Trust,
- East Lancashire Hospitals NHS Trust
- Atlas BFW Management Ltd (a wholly owned subsidiary of Blackpool Teaching Hospitals).
- University Hospitals of Morecambe Bay NHS Foundation Trust
- Lancashire & South Cumbria NHS Foundation Trust
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about One Lancashire and South Cumbria and the Trust via our website:
https://www.uhmb.nhs.uk/
Person Specification
Education & Qualifications
Essential
- Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
- ECDL or relevant experience CIPS level 2
Experience
Essential
- Manual handling / warehouse experience
- Customer service skills / experience of dealing with customers, public and suppliers
Desirable
- Experience of NHS Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Skills, Ability & Knowledge
Essential
- Self-motivated team player
- Excellent communication skills, organisation, interpersonal and analytical skills
- Good working knowledge of software packages including Microsoft Office & Excel
Desirable
- Experience of working in NHS / other public sector
- Ability to deal with conflict and awkward customers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
East Lancashire Hospitals NHS Trust
Address
Westmorland General Hopsital
Burton Road
Kendal
LA9 7RG
