Medical PA
Job Description
Job summary
An exciting opportunity has arisen for an experienced B4 Medic PA to work for the Assessment and Treatment Service, Sussex Partnership NHS Foundation Trust, based at Hove Polyclinic
Hours: 30 hours per week to be worked as follows:
Monday Wednesday and Friday 9.00 - 5.00 Tuesday and Thursday (negotiable)
The post holder will provide secretarial and administrative support to a Consultant Psychiatrist and associated multi-disciplinary team. This includes working and acting on own initiative and dealing with potentially complex situations. The team is friendly and dynamic and we are committed to providing excellent care to our Service Users.
Main duties of the job
The medic PA will provide a high standard of secretarial and administrative service to the Consultant and associated multi-disciplinary team. You will need to be enthusiastic, well organised and efficient, self-motivated and have excellent secretarial skills. Preferably you will have had experience in a medical setting or extensive secretarial experience gained elsewhere. You will have a Business and Administration NVQ level 3 (or willing to work towards) and/or equivalent qualification, proven audio typing experience, and ability to produce work with a high level of accuracy and attention to detail.
You will be comfortable networking and communicating with a large team, including clinicians, senior managers, patients and other agencies. You will need to have good time management skills, and ability to prioritise effectively in a busy environment is essential. You will need to be adaptable to the needs of the Service and determined to add value to the organisation. Supervisory experience is desirable but not essential.
You must be proficient in the use of Microsoft Office 365 including Word, Excel and Outlook. Experience in the use of databases is essential.
About us
Key Benefits: Excellent NHS Pension, Generous holiday entitlement (starting at 27 days + 8 bank holidays), Access to a host of NHS discount schemes (Blue Light Card, Health Service discounts, discounted petrol etc.), Free parking Mill View Site on-site, Access to full psychological support, via our internal wellbeing team, Excellent supervision programmes, with ongoing opportunities for training and development which include apprenticeships up to Level 7.
Job responsibilities
To work directly to the Consultant and the multi-disciplinary team, providing a comprehensive and highly efficient secretarial and administrative support service.
To be responsible for the development and management of effective electronic spreadsheets, including appointment booking, complex diary management, adhering to the Trust policies of file management.
Provide a first point of contact for enquiries from service users and their carers, staff at all levels both from within the Trust and external agencies, providing a highly professional and confidential messaging service, taking follow up action as appropriate.
To provide excellent administrative and secretarial support using appropriate software packages. Working to strict timescales and to a very high standard of accuracy, using Trust templates, in line with Trust guidelines. Documents include meeting minutes, clinical reports and clinical correspondence.
To provide a personal assistant service to the Consultant to include the screening and distribution of all mail, drawing attention to urgent issues. Using own initiative as appropriate.
To liaise with GP's, other mental health services, Social Services and any other agencies as required.
Organise and arrange service users clinics; make necessary arrangements for case reviews.
To organise transport or interpreters for service users as required.
To undertake any ad-hoc pieces of work as required.
To be proactive in organising and prioritising workload and managing own time effectively.
Day to day supervision of junior administrative staff, involving supervision and appraisal as required, induction and participating in recruitment and allocation/monitoring of workload.
Attend team meetings as required. To assist in the development of the service.
To photocopy/Scan/upload/distribute documents as required.
To ensure compliance with departmental and Trust policies.
To carry out any other general office duties as required.
To provide cover for other secretarial and administrative staff as appropriate.
To participate in the Trust supervision and appraisal policy.
To undertake training as necessary.
Person Specification
Qualifications
Essential
- Relevant NVQ3 qualification / RSA 3 or equivalent
Knowledge/Experience
Essential
- Extensive knowledge of a full range of secretarial procedures
- Knowledge of software programmes / packages
- Previous experience in a similar role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Hove Poly Clinic 1st Floor (Mill View Hospital Site)
Marshall Way off Nevill Avenue, Hove BN3 7HZ
Hove
BN3 7HZ
