Medical Secretary
- NHS
- Part Time
- Folkestone
- Negotiable
Job Description
Job summary
The Hawkinge and Elham Valley Practice is looking for an experienced Medical Secretary to join our team. If you are a team player but also able to work autonomously then you are the person we are looking for. The ideal candidate would have worked in Primary care but training will be provided to those who may wish to apply from secondary care. Both Clinical and administrative teams are welcoming and friendly and you feel part of the team in no time at all. There will be some in Practice in house training to ensure a smooth transition for our new team member. This role is a full time roll but a job share will be considered.
Main duties of the job
Typing of referral letters to both the NHS and private hospitals
Filing of correspondence into medical records
Use of electronical referral system including: E-referral, EMIS Web, Docman, Email and Lexacom
Liaising with GPs when there are any outstanding referral letters and queries
Checking E-referral for any rejected referrals and action as appropriate
Communicating with hospital departments and patients regarding referral appointments/correspondence/results
Issuing invoices for Non NHS work
Keeping up to date with referral policies and making sure GP referrals are in line with Low Priority Procedures
Co-ordination and admin requests from solicitors and external organisations to assist with the resolution and admin of queries
Maintaining and ordering of stationery supplies
Updating referral forms on the computer system
Maintenance of directory for services
Telephone calls to patients/hospital and outside agencies
To provide accurate, efficient and punctual medical secretarial support to the GP's, Partners, Management Nurses and admin teams
To complete all SARs requests
About us
The Hawkinge and Elham valley Practice is a 2 site Practice, the main operational site is in Hawkinge with Elham being the smaller site. We have approximately 10,000 patients.
We are a successful training practice. We facilitate the training of Doctors wishing to become GPs, as well as student nurses and other clinical colleagues. We also encourage staff growth and development for our administration team.
We have a rating of Good following our CQC inspection last year, 2022.
You will find the whole team supportive and welcoming and will find the Practice a happy and pleasant place to work. The successful candidate will be given time to settle in with a robust induction programme and hand over.
Job responsibilities
- Typing of referral letters to both the NHS and private hospitals
- Filing of correspondence into medical records
- Use of electronical referral system including: E-referral, EMIS Web, Docman, Email and Lexacom
- Liaising with GPs when there are any outstanding referral letters and queries
- Checking E-referral for any rejected referrals and action as appropriate
- Communicating with hospital departments and patients regarding referral appointments/correspondence/results
- Issuing invoices for Non NHS work
- Keeping up to date with referral policies and making sure GP referrals are in line with Low Priority Procedures
- Acting on SARS requests
Person Specification
Qualifications
Essential
- Excellent and accurate typing skills
- Experience in audio and copy typing
- Good command of the English language
- Good computing skills
- Team worker
- Flexible in new tasks
- Keen to undertake training and additional tasks
- Ability to work on own initiative
- Good communication skills
- Understanding the importance of the confidential nature of the
- role/environment
Desirable
- Experience of working in a Primary Care - GP Practice.
- Knowledge of EMIS/DOCMAN clinical systems
- AMSPAR or Equivalent qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hawkinge and Elham and Valley Practice
Address
Hawkinge Health Centre
74 Canterbury Road
Hawkinge
Folkestone
Kent
CT18 7BP
